QuickBooksHelpIntuit

Edit, delete, or void employee paychecks

by Intuit•570• Updated 3 weeks ago

Edit a paycheck: This updates your paycheck info directly for the payroll. You can edit your paychecks if you haven’t sent your payroll to us yet.

Delete a paycheck: This removes the paycheck from your payroll. You can delete paychecks if you haven't sent your payroll to us yet.

Void a paycheck: This changes your paycheck dollar amount to $0 but doesn’t cancel a direct deposit or return funds. Tax amounts collected through Automated Tax Withdrawal will apply to future payrolls. You can void paychecks if you already sent your payroll to us.

Choose your payroll service below for direct deposit processing deadlines and steps on how to change or cancel your direct deposit paychecks.

Note: Don't know which payroll service you're using? Find out which payroll service you have.

QuickBooks Online Payroll

For a better experience, open this article in QuickBooks Online. Launch side-by-side view

Void a paycheck in QuickBooks Online

This creates a negative adjustment that offsets the original amount. However, this action doesn't cancel the direct deposit or return the funds. Tax amounts collected through Automated Tax Withdrawal will apply to future payrolls. You can void your paychecks if you have already sent your payroll to us.

Attempt to edit, delete, or void the paycheck

Follow this link to complete the steps in product
Select the Payroll menu in the left-hand pane.
Select the Overview or Employees tab.
Select Paycheck List.
Choose the affected paycheck(s), then select the dropdown arrow in the Action column.
Select Edit, Delete, or Void Paycheck.
Confirm your selected action (Delete/Void Paycheck) and select Save.

If you are unable to make the change, you'll see a message explaining why. Contact us for help with the paycheck.

QuickBooks Desktop Payroll

Void a paycheck in QuickBooks Desktop

This changes your paycheck dollar amount to $0 but doesn’t cancel a direct deposit or return funds. If you haven’t sent the paycheck to the payroll service, you can edit or delete the paycheck.

Attempt to edit or delete the paycheck

Edit a paycheck

Select the Banking menu, then select Use Register.
Select your bank account, then OK.
Select and open the check in question.
Select Paycheck Detail.
Update the paycheck as needed.
When you are ready select OK.
Select Save & Close then Yes.

Delete a paycheck

Select the Banking menu, then select Use Register.
Select your bank account, then OK.
Select and open the check in question.
At the top of the paycheck, choose Delete.
In the pop-up box, enter OK.

If you can't edit or delete the paycheck

If you have sent payroll to QuickBooks, you can void the paycheck. However, depending on your processing time, the debit from your bank account for payroll taxes and direct deposit may not be stopped.

Important: If you void a paycheck from a prior quarter or year, amendments will be required. If you have QuickBooks Desktop Payroll Assisted, contact us for help.

Step 1: Void direct deposit paychecks

Select the Employees menu, then select Edit/Void Paychecks.
Change the Show paychecks through/from dates to the date of the paychecks you need to void, then press Tab on your keyboard.
Select the check-in question, and select Void.
Enter YES, then select Void.
Select the checkbox to agree to the terms and conditions of voiding the paycheck.
Repeat steps 1- 5 as necessary to include all checks that need to be voided.

Step 2: Send the voided paychecks

Select the Employees menu, then select Send Payroll Data.
Select Send. You won't see any direct deposit checks to send, but this lets our system know to cancel the paychecks.
Enter your payroll PIN, then select OK.