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View your QuickBooks Time schedule in another calendar system

SOLVEDby QuickBooks43Updated December 20, 2023

Learn how to view your QuickBooks Time schedule in other calendars outside QuickBooks Time. 

If you have QuickBooks Online Essentials, Plus, Advanced, Accountant, or QuickBooks Online Payroll Premium or Elite, you can sync the Time schedules you have there with other calendars outside of QuickBooks.

Notes:

  • The non-QuickBooks Time calendars initiate the syncs, and each has a different sync rate. To view the most up-to-date schedule, we recommend you view the schedule in QuickBooks Time.
  • The QuickBooks Time schedule can't sync data from other calendars, QuickBooks Time data only syncs to the non-QuickBooks Time calendar.
  • Time off that displays in the QuickBooks Time schedule won't sync to the other calendar, because it isn't a scheduled shift.

Sync your schedule

  1. In QuickBooks Online, go to Time, then Time team, and select Schedule. Or, in QuickBooks Time, go to Schedule.
  2. Select Actions, then Subscribe to Calendar.
  3. Select the schedule you want to subscribe to.
  4. Select Copy Link, then Close. If Copy Link doesn’t display, press Ctrl+c (for Windows) or cmd+c (for Mac) to copy the link.
  5. Go to your other calendar, locate the Subscribe feature, and paste the QuickBooks Time link into the appropriate field. Here are instructions for the current versions of the most commonly used calendars:

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QuickBooks Online AccountantQuickBooks Online AdvancedQuickBooks Online EssentialsQuickBooks Online Payroll EliteQuickBooks Online Payroll PremiumQuickBooks Online PlusQuickBooks Time EliteQuickBooks Time Premium

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