Learn when you may need to file a W-3 with QuickBooks Payroll.
Form W-3 (Transmittal of Wage and Tax Statements) summarizes W-2 employee information about:
- Total W-2 earnings
- FICA wages and tax amount withheld
- Federal income wages and tax amount withheld
You don't need to file a W-3 in some cases. We help you understand when you need to file and how to get the info from your payroll product to fill out Form W-3 if you do need to file.
When to file form W-3
Filing Form W-3 is based on how your W-2s are filed with the Social Security Administration (SSA).
- If you choose to file your W-2s manually, meaning you mail the W-2 copy A to the SSA, you'll need to file Form W-3 along with the W-2 copy A. See Get a report that shows my W-3 info below to get the details you need to complete Form W-3.
- You don't need to file Form W-3 if we file your W-2s for you, or you file them electronically with our payroll services.
Get a report that shows my W-3 info
Select your product below to get a report that helps you fill out Form W-3.
|Note: Not sure which payroll service you have? Here's how to find your payroll service.|