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Process a late payroll (backdate paychecks)

SOLVEDby QuickBooksIntuit Online Payroll54Updated March 15, 2022

Learn how to process a late payroll, otherwise known as backdating paychecks.

If you missed a payroll and haven't paid your employees yet, simply run an unscheduled payroll using the actual pay date. Due to the law of constructive receipt, paychecks should always be dated the funds become available to the employee.

Did you pay your employee in a pinch but forgot to send it to us? Depending on your payroll service, you may be able to create and send the late payroll to us, or you can contact us for help. Here's what to do.

Choose your service below to learn how to handle late or backdated payrolls.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

You can create your paychecks as you normally would as long as it doesn’t affect your tax payments and cause any tax penalties. 

  1. Follow the steps in How do I create a paycheck for an employee
  2. When you fill out the pay date, change it to the date you paid your employee.
  3. Change the check type from direct deposit to paper check if that's how you paid them, and submit your payroll. 

Note: If you get an alert that says “Select a more recent date” when you send a late payroll, contact us for help.  

You can create your paychecks as you normally would.  Keep in mind any potential late tax payments you’ll need to make. 

  1. Create your paychecks.
  2. Change the paycheck date to the date you paid your employee.  Change the pay period if necessary. 
  3. Change the check type from direct deposit to paper check if that's how you paid them, and submit your payroll.

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