File your W-2 and W-3 forms
by Intuit•28• Updated 5 days ago
Learn when and how to submit your W-2 and W-3 forms to the Federal and state agencies through QuickBooks Online Payroll and QuickBooks Desktop Payroll.
Sending your W-2 and W-3 forms to the appropriate agencies on time is an important payroll task at the end of the year. Depending on your payroll product, we may do this for you, or you can file electronically using QuickBooks.
Note: If you use QuickBooks to electronically file your W-2s, you're not required to file W-2s with EFTPS.
Starting tax year 2023, if you have 10 or more combined 1099s, W-2s or other federal forms to file, you must file them electronically. To learn more, see IRS and Treasury issue final regulations on e-file for businesses. |
File your W-2s electronically
Select your product below to get started.
Note: Not sure which payroll service you have? Here's how to find your payroll service. |
Deadline to file your W-2s
The deadline to file electronically is January 30.
File your state W-2 forms
If you use QuickBooks Online Payroll Core, Premium, or Elite, your state W-2s are automatically filed with your Federal W-2s.
If you use QuickBooks Desktop Payroll Enhanced, see File state W-2 forms
When to file form W-3
Filing form W-3 depends on how your W-2s are filed with the Social Security Administration (SSA).
- If you mail the W-2 copy A to the SSA, you'll need to file Form W-3 along with the W-2 copy A. See Get a report that shows my W-3 info below to get the details you need to complete Form W-3.
- You don't need to file Form W-3 if we file your W-2s for you, or you file them electronically with our payroll services.
Get a report that shows my W-3 info
Select your product below to get a report that helps you fill out Form W-3.
Sign in now for personalized help
See articles customized for your product and join our large community of QuickBooks users.
More like this
- Print your W-2 and W-3 formsby QuickBooks•6404•Updated February 26, 2024
- File your state 1099 formsby QuickBooks•643•Updated November 03, 2023
- Enter paycheck totals for your W-2 employeesby QuickBooks•3070•Updated 1 year ago
- Create and file 1099s with QuickBooks Onlineby QuickBooks•4431•Updated 1 week ago