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Change your federal and state e-pay bank account in QuickBooks Desktop Payroll Enhanced

SOLVEDby QuickBooks20Updated April 12, 2023

Learn how to change the bank account you use to electronically pay your federal and state payroll taxes with QuickBooks Desktop Payroll Enhanced.

Easily change your e-pay bank account for federal and state tax liabilities in QuickBooks Desktop. We’ll show you how.

Step 1: Change your e-pay bank account with the federal and state agencies.

Change your e-pay bank account for federal 940 and 941/943/944

Determine if this is a permanent change, or if you only need to change for a single payment.

Permanently change your bank account 

  1. Visit the Electronic Federal Tax Payment Services (EFTPS) website and select My Profile.
  2. Sign in using your current PIN and password.
  3. Under the Enrollment menu, select Additional Taxpayer Enrollment.
  4. Accept Privacy Act and Paperwork Reduction Act information.
  5. Enter your new bank info. 
  6. Create a new PIN number.
  7. Sign out after you complete the new enrollment.
  8. Create a new Internet password.
  9. Sign in with the new PIN and password.

Change your bank account for one payment : 

  1. On the Tax Payment page, select Change account next to the banking info.
  2. Enter your bank info.
  3. Sign and accept authorization.
  4. Select Complete.

You can now schedule payments with the new account using your new PIN and password.

Change your e-pay bank account for state tax e-payments

Contact your state agency to change your e-pay bank account. See Payroll Tax Compliance Links for more information.

Step 2: Change your e-pay bank account in QuickBooks 

  1. Go to Employees, then select Payroll Center.
  2. Select the Pay Liabilities tab. From the Other Activities list, select Change Payment Method.
  3. Select E-pay accounts. You will see a list of your bank accounts and statuses. 
  4. Select the old bank account, then select Edit. To disable it, clear the account number and routing number field. Then select Finish.
  5. Select the new bank account you want to use for e-pay, then select Edit.
  6. Verify the account number and routing number entered are correct. Then select the account type. Select Finish. Your new bank account will show Enabled in the E-pay accounts screen. Select Finish Later to close the window.

Step 3: Set the new bank account as default for payroll liabilities

  1. Go to Edit, then select Preferences.
  2. From the column on the left, select Checking.
  3. Select the Company Preferences tab.
  4. Select the Open the Pay Liabilities, then select the bank account.
  5. Select  Open the Create Paycheck, then select the bank account.
  6. Select Ok.

Important: When submitting your first federal e-payment using the new bank account, make sure to enter your new EFTPS PIN. 

Uncheck the Remember my information for next time box, then update your PIN. Select the Remember my information for next time box again to save the new information.

Skip this for State taxes that do not have login requirements for e-pay.

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