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Approve or unapprove QuickBooks Time hours from QuickBooks Online Payroll

SOLVEDby QuickBooksQuickBooks Online60Updated May 17, 2022

If you use QuickBooks Time with QuickBooks Online Payroll Premium or Elite, you can review your employees' timesheets before running payroll. You can approve, unapprove, or reject hours for multiple employees or one at a time.

Approve all timesheets for this pay period

If you don’t need to make any adjustments to your employees’ hours, follow these steps to easily approve multiple timesheets.

  1. Select + New.
  2. Select Approve Time. The current pay period displays.
  3. Select Approve all employees.

Approve or unapprove individual employee's time

You can also approve or unapprove hours for one employee at a time.

To approve time:

  1. Select + New.
  2. Select Approve Time. The current pay period displays.
  3. In Needs review, select an employee.
  4. Review the time.
    1. Select Edit next to any timesheet that needs editing.
    2. Make your changes and select Save.
  5. Select Approve [employee's] time.

To unapprove time:

  1. Select + New.
  2. Select Approve Time. The current pay period displays.
  3. In Approved, select an employee.
  4. Select Unapprove [employee's] time. It moves back to Needs review.

Note: You can also reject hours. However, this option only shows if you let your employees submit their own timesheets using QuickBooks Time.

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