Process checks in QuickBooks Desktop

Learn how to get checks into QuickBooks Desktop and process them with QuickBooks Payments.

Check scanning is no longer supported in QuickBooks Desktop. If customers pay you with e-checks or send paper checks, you can still use QuickBooks Payments to process them. This feature is available for users who can process ACH bank payments.

We'll show you how to get customer payments into your bank account and record checks on your QuickBooks  Desktop chart of accounts.

Step 1: Process check payments

If you already sent your customers an invoice, we recommend they pay for their invoices online. This makes it easier to record the payment.

Paper checks and e-check payments are now recorded the same way in QuickBooks Desktop. If you haven't sent an invoice yet, follow these steps to create a sales receipt.

This opens a payment process window:

Step 2: Record a bank deposit for the checks

After you finish recording the checks, select Make Deposits. Then follow these steps to combine the payments into a single record.

You can also wait until after QuickBooks puts the payments into your bank account. Your bank may record the payments from QuickBooks a specific way. If you wait, use your bank statement to decide which payments to combine in QuickBooks Desktop.