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Intuit

Create or add another company file to QuickBooks Online

Learn how to add multiple companies to your QuickBooks Online account.

You can have multiple companies under the same QuickBooks Online account. Each company you add is it's own paid subscription, but you’ll access them all with the same login info. This lets you quickly switch between companies so you can manage everything more efficiently.

Move existing company files to same account

If you already have multiple companies under separate accounts in QuickBooks Online, you can move them all under one account.

Add a new company

Visit the QuickBooks pricing page and select the subscription you want.

You’ll see one of two sign-in pages:

  • If you recently signed in to QuickBooks, you’ll be asked to confirm the account you want to sign in with. If this is the account you want to use for the new company file, select Yes, that’s correct.
  • If you haven’t signed in recently,  you’ll see a page asking you to create an Intuit account. Don't fill this out, unless you want to manage the new company file with a new email address and account. Instead, look for the Adding a company to an existing account? section and select the Sign in link.  Sign in with the Intuit ID and password you already use to sign in to QuickBooks.

Follow the onscreen instructions to create your new company file. Then you're ready to go.

Open and switch between company files

Now you have multiple companies under the same sign in. Whenever you sign in, QuickBooks asks you which company file you want to open.

To switch between companies when you're in QuickBooks, select Settings ⚙ and then Switch company.

While you can quickly switch between multiple companies you’ve set up, they’re still separate. Here are a few things you can do to manage all the data between your company files.

Users

Users you set up for one company automatically aren’t granted access to the other company. If you want to give them access, you can invite them.

Online banking

If you connect a bank or credit card account to one company, it isn’t added or visible from a second company. You need to add it separately for each company.

Lists

You can move your lists (vendors, customers, inventory, and chart of accounts) to your new company so you don't have to start from scratch.

But keep in mind, your companies are kept separate for a reason. Changes you make in the future to a list in one company won’t be updated in another companies' list.

Important: QuickBooks Desktop migration

Migrating to your new QuickBooks Online company from QuickBooks Desktop? Remember to migrate within 60 days, or you’ll need to delete all the data in the new company before you migrate.

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