Created with Sketch.Learn about PPP and Loan Forgiveness, stay informed with the latest changes.
Created with Sketch.Need help with 1099's or other Year End topics? Visit our Year End Resources page.
Created with Sketch.New to QuickBooks or using a new product? Visit our Get Started resource page to help you get going.
Created with Sketch.Need to make changes to your account? Visit the Account Manager Portal.
cancel
Showing results for 
Search instead for 
Did you mean: 
Intuit

Learn more about QuickBooks Cash accounts and the Cash Flow menu

Get all the details for everything in the Cash Flow menu including the QuickBooks Cash account, envelopes, and the Cash Flow planner.

Cash Flow menu

Learn more about the Cash Flow menu.

When you sign up for QuickBooks Payments in QuickBooks Online, you also sign up for a QuickBooks Cash account. The signup process for both features is the same.
Master or Company admins can sign up for QuickBooks Cash. The person that applies and is approved is the only user that can move money to and from your QuickBooks Cash account. Any Master or Company admins that didn't apply can see account balances. However, they can't move money around.
QuickBooks Cash and the tools in the Cash Flow menu are available for new QuickBooks Online and Payments customers. Existing customers won’t get these features yet, but they will soon. This includes current QuickBooks Online customers who are new to Payments.

To get QuickBooks Cash, you need to sign up for QuickBooks Payments through QuickBooks Online.

If you sign up for QuickBooks Payments through another product, like QuickBooks Desktop, you won't get QuickBooks Cash. It will be available to you in the future.

The signup process is the same, but you need to answer a few additional questions.To comply with bank regulations, we're required to collect information about co-owners (also known as beneficial owners) of legal entities that aren't sole proprietorships.

A beneficial owner is any individual with a significant ability to control, manage, or direct the legal entity and/or who owns 25% or more of it.

If you have a beneficial owner(s), you can tell us about them when you sign up. You don't have to fill out everything to finish the application. But we recommend you do it right away. You can come back to the Cash Flow menu later on to finish the form. You'll also receive email reminders.

You must submit your beneficial owner information within 30 days of signing up for QuickBooks Cash. If you don't, your account will be closed.

If you applied for QuickBooks Payments and QuickBooks Cash, you may only qualify for Payments and not QuickBooks Cash. Learn more about Intuit's Acceptable Use Policy for more info about prohibited activities and business types.

QuickBooks Cash is a business bank account. As such, we must verify the identity of the individual and business opening the account. The information you provide in the application allows us to screen for individuals, businesses, industries, and geographies that we aren't permitted to serve.

If you believe your application was declined in error, ensure the information you provided is correct and submit it again.

QuickBooks Cash account

Learn more about the QuickBooks Cash account.

Note: If you use instant deposits, there's no additional fee for using your QuickBooks Cash account. For other debit cards, the fee is 1%. This is in addition to the regular fees for processing transactions.
Fee Type Fee
Monthly Fee $0
In-network ATM withdrawal 4 free withdrawals per monthly statement cycle. $3.00 per transaction thereafter.
Out of network ATM withdrawal* $3.00 per transaction
Teller Cash withdrawal $0
Out of network balance inquiry at an ATM $0
Replacement Card (for lost, stolen, or damaged cards) $0
Foreign transaction fee 3% of the total transaction amount

*You may also be charged a fee by the ATM operator in addition to our fee (and you may be charged a fee for a balance inquiry even if you do not complete a fund transfer).

No, there are no fees for keeping money in QuickBooks Cash. It's a monthly fee-free checking account.

On average, it takes about 3 business days to move money into your QuickBooks Cash account.
On average, it takes between 2 - 5 business days to move money out of your QuickBooks Cash account. The speed depends on how fast your external bank processes the transfer.
You can transfer up to $250,000 per day into your QuickBooks Cash account and $50,000 per day out of your QuickBooks Cash account.
Yes! Your QuickBooks Cash account is FDIC insured for up to $250,000. This insurance is covered by Green Dot Bank, which is a member of the FDIC.
If you have a dispute, call the number on the back of your QuickBooks Debit Card. Our partners at Green Dot will review your account and make sure everything is settled.
We don't currently offer overdraft protection for QuickBooks Cash. If you charge or withdraw more money then you have, the transaction will get declined.

The balance you see on the Cash Flow menu is always the most up-to-date. The Banking menu (or Transactions menu if you're in Business View), processes the data so it's included in your accounting. This data gets updated automatically once a day.

You can always select Update in the Banking menu to get the latest available data.

Before you can close your QuickBooks Cash account, it needs to have a $0 balance. You can either spend your remaining balance or transfer it to your external bank account.
When the balance is $0, give us a call at the number on the back of your QuickBooks Debit Card. Our team is available to help you settle everything.

APY for QuickBooks Cash accounts

Learn more about QuickBooks Cash.

Annual percentage yield, also known as APY, is the rate used to calculate how much interest you earn on money in your account.The APY for QuickBooks Cash is a “compounded interest” rate. That means you earn interest on the money you put into your QuickBooks Cash account, and on interest the bank pays you.
No. But keep in mind - the bigger your balances, the more interest you earn.

The interest rate is variable and may change at any time. To find the current rate for your balances:

  1. Go to the Cashflowmenu.
  2. Select Manage account.
  3. If you're on a web browser, look for the Your benefits section. Or select View info if you're on mobile.
Interest is paid into your QuickBooks Cash account. This includes money in envelopes. It’s calculated at the end of each statement cycle. Your cycle starts on the day your account was approved.So, if your account was approved at the end of the month on the 29th, 30th, or 31st, your statement cycle starts on the 1st of each following month.

It’s calculated at the end of your statement cycle using the average daily balance over the previous 30 days. We calculate interest separately for each of your envelopes and your QuickBooks Cash account. Check your transactions or monthly statements to see how much you earn for each. To access your monthly statements:

On a web browser

  1. Go to the Cash Flow menu.
  2. In the QuickBooks Cash section, select View account.
  3. Select Manage Account.
  4. Select QuickBooks Cash account and then Monthly Statements.

On the mobile app

  1. Go to the Cash Flow menu.
  2. In the QuickBooks Cash section, select Manage.
  3. Select Account info and then Monthly Statements.
Yes. All of your envelopes earn interest at the same rate as your QuickBooks Cash account. Interest your envelopes earn is paid directly into those envelopes. Check the transaction history of each envelope to see the amounts.

Yes, if you earn $10 or more in interest throughout the year. We’ll provide you with a 1099-INT form by January 31 of the following year. You can access your 1099-INT form two ways:

Option 1: QuickBooks Online Toolbar

  1. Select the Gear icon, then select Account and settings.
  2. Select Payments and Documents.
  3. Choose the correct year from the 1099-INT drop down and select View.
  4. Select Download.

Option 2: Cash Flow Menu

  1. Select Cash Flow from the side menu, then select the QuickBooks Cash tab.
  2. Select View Account, then Manage account.
  3. Locate the tax forms in the QuickBooks Cash account section.
  4. Choose the correct tax year and select Download.
If you close your account before the end of your statement cycle, you won’t earn any interest for that statement cycle.

QuickBooks Debit Card

Learn more about the QuickBooks Debit Card.

You can withdraw cash from AllPoint ATM locations at participating Walgreens, Rite Aid or CVS stores. You get four free withdrawals each month. After that, there's a $3.00 fee per withdrawal. You can also withdraw cash from other ATMs, but there may be a fee assessed by the ATM owner.

You can withdraw up to $500 per day from ATMs. You can withdraw up to $5,000 in a rolling 30 day period.

You can spend up to $5,000 per day with your QuickBooks Debit Card.

Currently, you need to use your physical QuickBooks Debit Card to make purchases. You can't use it to make contactless payments. Apple and Google Pay are coming in the future.

QuickBooks automatically categorizes as many QuickBooks Cash transactions as possible. However, it can't categorize everything. You need to periodically go to the Banking menu and categorize your QuickBooks Cash transactions.

Important: The first time you go to the Banking menu, select Add account to connect your QuickBooks Cash account. This pulls all of your transactions into the Banking menu.

Add

Cash Flow planner

Learn more about the Cash Flow planner.

The cash flow planner gets data from several sources to get a representative view of your business’s cash flow. Future-looking data in the planner may include:

  • Any outstanding QuickBooks transactions with a future due date. This includes invoices, bills, expenses, sales receipts, or paychecks generated by QuickBooks Payroll. Once these are paid, they won't appear in the planner as future events.
  • Transactions from your connected bank accounts.
  • Money in or money out events. QuickBooks predicts based on patterns in your historical data. This includes predicted credit card payments.
  • Events you manually enter into the planner.

Everything you do is contained in the planner. Changes here won't impact your books in any way.

Envelopes

Learn more about envelopes.

QuickBooks tracks everything through your QuickBooks Cash account. Money always goes there first before it moves into an envelope or your external bank account. You'll see this movement in your statement history. This transfer is seamless and doesn't require you to do anything.

Money moves from QuickBooks Cash to envelopes instantly. It takes a bit longer to transfer money from an external bank account to an envelope, usually 3 - 5 business days.

When you put money into an envelope, it's separated from the rest of the money in your QuickBooks Cash account. The QuickBooks Cash Flow menu doesn't include envelopes as part of your QuickBooks Cash total balance.

Let's say you put $7,000 in your QuickBooks Cash account. Then you created two envelopes with $1,000 each. When you visit the Cash Flow menu you'll only see $5,000 in your QuickBooks Cash Account. Don't worry, the money is still in the account, it's just separated. You can select the Envelopes section to see the amount in each envelope.

If you go to the Banking menu (or Transactions menu if you're in Business View), you'll see $7,000 in your QuickBooks Cash account. The Banking menu includes the total balance, including your envelopes.

Was this helpful?

You must sign in to vote, reply, or post

Need to get in touch?

Contact us