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Information that you should check on Preview W-2 copies


This article describes what information you should check when reviewing Preview W-2 copies.


You have an active QuickBooks Desktop Payroll Assisted subscription.


NOTE: The information you can view in Preview W-2 reflects the current year payroll information that has been transmitted to our service through September 30, regardless of the payroll check date. If a payroll was not processed prior to or on September 30, it does not appear in the Preview W-2.

The following items on Preview W-2 copies should be reviewed for accuracy:

  • Employee name: should match the employee's name on their Social Security card.
  • Employee address: make sure the W-2s can be sent by mail to employees' correct addresses.
  • Employee Social Security number: should match the number as shown on the employee's Social Security card.
  • Company Legal Name: name of the company on file with the IRS.
  • Company legal address: address of the company on file with the IRS.
  • Company Employer Identification Number (EIN): this is the company's federal taxpayer identification number.

We recommend that you also validate the W-2 tax and wage data on the W-2 Preview against the same information in your QuickBooks Desktop using the QuickBooks Payroll Summary Report to review your Employees' W-2 data.

Other items to check include:

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Assisted payroll: How do I use Preview W-2?

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