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Assisted payroll ancillary fee schedule


This article is about nonstandard ancillary fee schedules for QuickBooks Desktop Payroll Assisted customers. Except for W-2 fees, which are typically charged in January, these ancillary fees can be charged at any time.

Ancillary fee charges are a result of a payroll penalty or additional nonstandard services per a customer's request, and are not included in the monthly subscription charges. The QuickBooks Desktop Payroll Assisted Ancillary Fee Schedule that follows is effective October 12, 2009.

Note: This fee schedule does not include your regular monthly and transmission fees.


Fee 1
Fee Amount(effective 10/12/09)
Late or Backdated Payroll 2
Payroll not received by 5pm Pacific Time at least two banking days (Saturdays, Sundays & Federal Reserve Holidays are not banking days)before pay date
Payroll Non Sufficient Funds (NSF) 4
Payroll debits (payroll, payroll taxes and payroll service fees) returned by customer's financial institution for insufficient or uncollected funds
Monthly Service Fee Non Sufficient Funds (NSF)
Monthly service fees, for non-processing customers, returned by customer's financial institution for insufficient or uncollected funds
Request for alteration to a prior tax return for any closed quarter
$150 base fee + additional per period/jurisdiction fees
Legal Entity Change
Request a change in EIN, ownership or company type; i.e. partnership to LLC
$150 base fee+ $50 per amended return
W-2 Processing Fee
Optional W-2 preparation, printing and mailing
$40/year + $4.25 per W-2 page
Request a correction to processed W-2s
$10 + additional amendment processing fees
DD Reversal
Request to reverse Direct Deposit paychecks sent in error
Request to correct payroll set-up or prior data errors
Data Recovery
Request to create a new data file
Form/Return Copies 3
Request for an additional copy of a current year payroll tax return
$25 per form
Form/Return Copies(prior year)
Request for an additional copy of a payroll tax return prior to the year 2000
$100 per year + $25 per form

Terms, conditions, pricing, features, service and support options are subject to change at any time without notice.1Provided you have submitted accurate and timely information, if any of these services are needed because of a QuickBooks Desktop Payroll Assisted service error, you will not be charged.2In addition to the $100 fee, sending payroll less than two days in advance of the pay date may result in tax penalties for which your company is liable and responsible to pay directly to the tax agency.3Delivery charges: fax = no fee; UPS Next Day = $30; UPS Standard = $204Beginning in the last week of March, 2011, the Intuit QuickBooks Desktop Payroll Assisted debits for payroll taxes, direct deposits, and fees will be split into two debits per payroll.Your bank may reject one or both of the debits if there is insufficient funds to cover the amounts. If your bank rejects both debits, Intuit will only charge the $100 NSF fee one time, but your bank can add service charges for both debits.

Note: If Amendments are required, additional fees will apply.

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