Set payroll preferences in QuickBooks Desktop Payroll
by Intuit•1• Updated 1 month ago
Learn how to set defaults for employees, paychecks and pay stubs to help you manage your payroll.
QuickBooks Desktop Payroll offers a variety of preferences and default settings for your employees, paychecks and pay stubs. These settings help you save time when adding new employees, and stay compliant with paychecks and pay stubs.
To use these settings, you need to have an active QuickBooks Desktop Payroll Basic, Standard, Enhanced, or Assisted subscription.
Open payroll preferences in QuickBooks Desktop
- Open your QuickBooks Desktop company file and sign in as the QuickBooks Admin.
- Select Edit, and then select Preferences.
- From the menu, select Payroll & Employees.
- Select the Company Preferences tab.
- Make sure QuickBooks Desktop Payroll Features is set to Full Payroll.
If you switch between preference menus, you’ll see a prompt to save your changes. Be sure to select Yes to save them. When you’ve finished setting your preferences, select Ok.
Set your payroll and employee preferences
Select from the list below to learn about the different preferences and default settings and how to use them.
Pay stub and Paycheck preferences
Employee preferences
Timesheet or Time tracking preferences
If you track your employees’ hours with QuickBooks timesheets or a time tracking system like QuickBooks Time, you can set these preferences in QuickBooks.
- From the preferences menu, select Time & Expenses (scroll to the bottom of the menu to see this option).
- Select Yes if you track time.
- Select the first day of your work week.
- You can also choose if you want your time entries as billable to your customers on invoices.
- Select Ok.
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