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Set up time tracking in QuickBooks Desktop Payroll

by Intuit • Image Alt Text 2 •
Image Alt Text Updated 6/1/2026 10:55

Learn how to use time tracking features in QuickBooks Payroll.

You can use the time tracking features in QuickBooks Desktop and we show you how to set it up.

Step 1: Set the format for time entries

QuickBooks Desktop has two time formats: decimal and minutes. You can change the format from decimal to minutes and vice versa.

Step 2: Set up time tracking in QuickBooks Preferences

  • Go to Edit, then select Preferences.

  • Select Time & Expenses, then Company Preferences.

  • On the Do You Track Time? section, select Yes.

  • On the First Day of Work Week ▼dropdown, select the day your work week begins.

  • Select OK to save the changes.

Step 3: Set up your employees for time tracking

  • Go to Employees, then select Employee Center.

  • Double-click the employee's name.

  • Select Payroll Info.

  • Select Use time data to create paychecks, then OK.

  • Repeat steps 2–4 to applicable employees.

QuickBooks Desktop Payroll AssistedQuickBooks Desktop Payroll BasicQuickBooks Desktop Payroll Enhanced

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