Update your business info in online payroll

If you use QuickBooks Online Payroll Core, you don't need to do this step.

QuickBooks Online Payroll Enhanced

1. Go to Settings ⚙️, select Payroll Settings.
2. Select E-file and e-pay.
3. Select Manually with paper coupons.
4. Select Next.

Intuit Online Payroll Enhanced

1. From the Setup tab, select Update Electronic Services.
2. Select Add/Edit Electronic Services.
3. Select Continue.
4. Select No, I want to manage my payroll taxes outside of my payroll account.
5. Select Continue.

Change of business information such as filing name and federal or state EIN requires you to send a new authorization form to turn on the E-File & Pay feature again.

To re-enroll and send authorization form:

If you use QuickBooks Online Payroll Core, you don't need to do this step.

QuickBooks Online Payroll Enhanced

1. Go to Settings ⚙️, select Payroll Settings.
2. Select E-file and e-pay.
3. Select E-pay and e-file (recommended).
4. Select Next to proceed with the e-services interview.
5. E-sign the authorization form.

Intuit Online Payroll Enhanced

1. From the Setup tab, select Update Electronic Services.
2. Select Add/Edit Electronic Services and then Continue.
3. Select Yes, I want to electronically pay and file my payroll taxes through my payroll account.
4. Select Continue to proceed with the e-services interview.
5. At the end of the interview, select Show My Forms to print the authorization form.
6. Sign the form and contact us to upload the authorization form in your account. Go to the Help section in your online payroll account, and click Contact us for support.

A business gets a new federal or state EIN when it undergoes an entity change. If this is the reason for the update, see Entity change process for IFSP/QBFSP for assistance. This process also applies when an incorrect EIN was entered (either accidentally or inadvertently) and payments have already been made.

If the update is to correct what was incorrectly entered and there’s no tax payments made, contact payroll support for assistance. Go to the Help section in your account, and click Contact us for support.

When your business undergoes an entity change, chances are, your legal business name also changes. If this happens, see Entity change process for IFSP/QBFSP/QBOP Core, QBOP Premium/QBOP Elite:

for assistance.

If only the legal business or "doing business as "name changed (no tax ID changes of any kind):

1. Go to the Help section in your account, and click Contact us with the following information:

   • A statement indicating you've already registered the change with the tax agencies.
   • Your new legal business or "doing business as" name
   • Effective date registered with tax agencies
   • Any supporting documents

2. Sign updated legal documents.

   You must sign every area indicated and have the form notarized if required. Do not change anything that has been pre-filled by our system.

   QuickBooks Online Payroll (all other versions)

   Use the E-signature feature:

   1. From the Workers menu, select Employees.
   2. Select New payroll tasks below Run payroll.
   3. E-sign the legal forms.
   4. Once completed, select the checkbox of the task to indicate it’s done.
   5. Select Done.

   Intuit Online Payroll Full Service

   Download, sign, and upload the forms:

   1. In the Home tab, select Complete payroll tasks.
   2. Print, sign, and upload the legal forms.
   3. Once completed, select the checkbox of the task to indicate it’s done.

Use the Form 8822-B to notify the IRS and Intuit if you changed your business mailing address or your business location. This is to avoid your tax forms from being rejected, and not receiving any important notices from the IRS.

Change your filing address in your online payroll account

1. Complete the IRS Form 8822-B.
2. Contact us to have the completed 8822b representative  uploaded to your account. Go to the Help section in your online payroll account, and click Contact us for support.