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Convert a QuickBooks for Mac file to QuickBooks for Windows

Learn how to change your company file from a QuickBooks for Mac file to QuickBooks for Windows.

Moving from QuickBooks for Mac to Windows? You don’t have to start over—just convert your company file and you’re good to go.

Step 1: Get your company file ready

  1. Remove any memos longer than 50 characters or that contain special characters such as !@#$%^&*.
    1. Go to the Reports menu, then select Custom Transaction Detail Report.
    2. From the Dates drop-down, select All Dates.
    3. Double-click on a transaction with a memo.
    4. Delete the memo, then select Save.
    5. Close the transaction window.
    6. Repeat steps c to e for all the other transactions.
  2. Re-sort lists.
  3. Run verify and rebuild on your company file.
  4. Close QuickBooks.

Step 2: Convert your company file

  1. Update QuickBooks for Mac to the latest release.
  2. Open the file as the administrator.
  3. Go to the File menu, then select Export. Select To QuickBooks for Windows.
  4. If you are prompted to verify before backup, select Skip Verify.
  5. Name the file and choose the folder you want to save it in, then select Save.Note: Make sure you don't add special characters in the file name.
  6. Enter and confirm your password, then select OK.
  7. Select OK on the confirmation window.
  8. Move the file to your Windows computer by using any storage device such as DVD, flash drive, etc.
  9. Restore the file in QuickBooks for Windows.

Round tripping is where you convert your file from QuickBooks for Mac to QuickBooks for Windows, and back to Mac. For example:

If your accountant—who uses QuickBooks for Windows—has to make changes to your QuickBooks for Mac file, you convert your Mac file to Windows, then back to Mac once your accountant is done.

To round trip, follow the steps to convert from QuickBooks for Mac to Windows, then convert your file back to Mac.

  • Don’t update QuickBooks for Mac until your file is converted back.
  • Avoid entering new items or transactions in your original file. This way, you don't lose data when you restore your original file later.

Here are some errors you might see and how to fix them:

Error C=116 or Error (-14113,0)

If you see these errors, do this:

  1. Open your file in QuickBooks for Mac, then re-sort lists.
  2. Verify and rebuild your company file.
  3. Convert the file.

Can’t open the file in QuickBooks for Mac after updating

When you try to open the round trip file in QuickBooks for Mac, you receive this error:

“Cannot Import the round trip file. This file was originally created with another version of QuickBooks Desktop for Mac. Please import it into the version with which it was created.”

To resolve this error:

  1. Download and reinstall your previous QuickBooks for Mac version.
  2. Restore the backup you moved to your Windows computer. This updates your company file.

Unrecoverable error

If you see an unrecoverable error, do this:

  1. In your Windows computer, create a new folder.
  2. In your Mac, restore a disk image (.dmg) file.Note: If you can’t restore the file, run verify and rebuild.
  3. Convert the file, then move it to your Windows computer.
  4. Save the converted file in the new folder.
  5. Restore the file in QuickBooks for Windows.
  6. When prompted, make sure to save the company file in the new folder.

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