Paperless: Invite your employees to opt for a paperless W-2. Then your employees can view and print their own W-2 from QuickBooks Workforce.

Self-print: Print yor W-2s yourself and give them to your employees. 

Go to Settings ⚙, then Payroll Settings.

From Form W-2 printing, select Edit ✎.

Choose I'll print and mail W-2s to my employees.

You can invite your employees to opt for a paperless W-2 from here if you want.

Print your W-2s.

Go to All apps , then Payroll, then Payroll taxes (Take me there).

Select Filings Tab.

Locate W-2 Copies A & D (Employer) in the Action Needed section and select File.

If prompted, indicate whether any employees were active participants in a retirement plan during the tax year.

On the Employer Copies: Form W-2 page, select View to open Acrobat Reader.

Review and print Copy D (Employer's copy) for your records.

Go to All apps , then Payroll, then Payroll taxes (Take me there).

Select Payroll forms or filings, then W-2.

Select the File Forms tab.

Select View/Print Forms & W-2s.

Enter your Payroll PIN.

The default option is Intuit Print Service. If you want to change to Self-Print, select the Change W-2 printing option link, then select Self-Print.

Select Employees, then Payroll Center.

Open the QuickBooks Desktop Payroll Setup.

From the Payroll Center, select the File Forms tab.

From the Other Activities list at the bottom, select Change Filing Method.

Select Continue.

Select Federal Form W-2/W-3 from the list of forms, then select Edit.

Select E-file, then Finish. This will open the enrollment instructions that you can read and print.

Close the View Enrollments window.

Select Finish Later.

Select Employees, then Payroll Tax Forms and W-2s.

Select Process Payroll Forms.

From the File Forms section, select Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal and select Create Form.
 

From Process W-2s, select All Employees to file by batch.

From the Select Filing Period section, enter the year of the form you’re filing, and select OK.

In the Select Employees for Form W-2/W-3 window, select the employees. You can also select Mark All to select all employees displayed.

Select E-File Federal Forms.

Enter your business phone number and email address. 

Select Submit.

Go to Reports , then Standard reports (Take me there).

In the Find report by name dropdown ▼, enter Payroll Tax and Wage Summary.

Change the date range to This Year. Select Apply.

Select the Share dropdown ▼, and choose if you want to save or print your report.

Select Reports, then Employees & Payroll

Select Payroll Summary

Make sure your date range spans an entire calendar year.
Note: Reference the Total column on the far right for W-3 totals.

Select Print.