Catherine_B
QuickBooks Team
QuickBooks Team
‎September 01, 2020 04:41 PM

Account management

Hello there, Barbro.

 

What app are you referring to so I can walk you through the detailed steps on how to remove or inactivate your employees.

 

If you're referring to QuickBooks Desktop, you can inactivate your employees that no longer work for the company. However, you can't them if they have pending transactions or a balance. Inactivating them will not show up on your reports and every time you run payroll.

 

Here's how: 

 

  1. Open your QuickBooks Desktop company file.
  2. Go to the Employees menu and select the Employee Center. 
  3. From the list of employees, select the first employee to inactivate.
  4. Right-click on the employee's name and select Delete Employee. 
  5. Select OK to confirm the deletion. 

If you're not paying the employee, for the time being, you can unselect them in the Enter Payroll Information window when you run payroll. 

 

If you're using QuickBooks Online, you can follow the steps in these articles on how to manage your employees: 

Any additional information about the app you're using is much appreciated. Feel free to post your reply below if you need more help. You take care and have a great day!

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