What is a Data Record?

Data Record (definition)

A data record is a collection of related information organised horizontally in a single row within a table, database, or spreadsheet. Each record represents a distinct entity, such as a customer, supplier, or transaction, and contains multiple fields that store specific details about that entity. For example, in a customer list, a data record might include fields like customer name, company, customer type, email address, and phone number, providing a comprehensive snapshot of that individual or organisation. Data records are essential for structuring and managing information, enabling users to sort, filter, and analyse data efficiently in systems like QuickBooks Online (QBO).