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Free Invoice Templates

Q: What is an invoice template?

An invoice template is a document that makes it simple to create new invoices. An invoice template outlines the necessary fields included on an invoice. Use the fillable invoice template to create an invoice. Complete the blank fields in the template with your business, sale, and customer information.

Q: What do you write on an invoice in Malaysia?

Include the following elements on each invoice you create:Your business contact informationThe invoice number assigned The date the invoice is being issuedThe government-issued National Registration Identity Card (NRIC)Your terms of paymentClear descriptions of the goods or services you’re billing against in MYRThe amount of tax payable in MYRBeyond these important requirements, you can adjust your invoices to meet the needs of your business.

Q: How do I send an invoice to the Clients?

To send an invoice to your customers, first save the completed invoice template. Then you can either print and mail the invoice to your customer’s billing address (for example, CIMB Bank, Kaula Lampur), or send it to your customer’s email address. Remember, it is important to track your sent invoices, making notes of when the invoice was issued and when payment is due.

Q: How can I keep track of sent invoices?

Keep track of your invoices using an invoice tracking system, like a spreadsheet or accounting software that automatically records the status of your invoices. Accurate documentation of the invoices you issue can help you spot outstanding payments as soon as they’re overdue and improve cash flow.

Whether you’re a freelancer or a small business owner in Malaysia, there’s a free invoice template to suit your specific needs. Create and send professional invoices as a PDF, in Excel or as Google sheets, or in Microsoft Word or Google docs.

Get tips on what to include on your invoice according to what you do, and how to use professional Invoicing Software to get paid faster through online payments or credit cards. Also learn how to comply with Inland Revenue Board Of Malaysia (IRBM) regulations.

Free Small Business Owner Invoice Template

Most small businesses in Malaysia need an invoice that stands out. Fill in, customise, and send out your small business invoices to your clients and learn some useful tips about what to include, how much to charge, and more.

Download A Small Business Owner Invoice Template Free

Free Freelance Invoice Template

Working as a freelancer means you’ll have to stay organised and implement a professional invoicing process that works for you and your clients in and outside Malaysia. Download a free invoice template in word and learn what to include, how much to charge, and when to send invoices to your clients.

Download A Free Freelance Invoice Template

Tired of manually creating and sending each invoice?

Looking to up your invoice game and add a professional touch to impress your Malaysian customers or clients? With QuickBooks Online invoicing software you can send customised, professional invoices from your phone or computer in just a couple of minutes. Smart predictions make it easy to know when your invoices will be paid, you can even automate gentle reminders for overdue invoices.

Try QuickBooks invoicing software free for 30 days

QuickBooks Online vs Free Invoice Template

Invoicing Features	QuickBooks Online	Free Invoice Template
Email your invoice to clients for free
Add multiple lines of items with descriptions
Easily track who's paid and which invoices are outstanding
Avoid late payments with automated payment reminders
Set up deposit notifications to your mobile
Add a discount to your invoice
Automate invoices for recurring subscriptions
Create partial invoices for stages of a project
Create custom, personalised invoice templates
Create and send invoices from mobile devices on the go
Integrate invoice management with the rest of your business
Free unlimited support
	Try Free for 30 Days	Download Now

Manual invoices vs. invoice software

QuickBooks Online Invoicing Software

Get paid fast with payment-enabled invoices. Add an optional “Pay Now” button to invoices, so your customers can pay directly online with a variety of payment methods, including debit cards, wire transfers, and credit cards.
With our innovative software, you can track outstanding invoices on your phone and get alerts when your invoices are viewed and paid.
In addition, send payment reminders to your customers from within QuickBooks Online. On top of that, you can automate the invoice sending process at your set schedule. Customer information is automatically pulled in, making prep simple.

Manual Invoices

Unlike automated invoices, manual invoices may involve more steps to issue, and for customers to complete payments. It involves manual entry of customer calculation and sale information. Plus, it needs to be tracked and monitored manually.
Manual follow-up for payment reminders and past-due payment notifications might eventually end up with late payments, leading to cash flow problems. With QuickBooks invoicing software you can avoid this potential hassle, and also keep track of the Sales and Services Tax (SST) when invoicing Malaysian consumers and clients.

Invoice Requirements in Malaysia

It is key to follow the correct invoicing format for your clients in Malaysia. Before sending an invoice to a client in Malaysia, make sure it includes the information necessary for the recipient to record and pay it.

At a minimum, you’ll need to describe the goods or services provided, the cost in Malaysian ringgit (MYR), dates and times, and any other critical data points that bring transparency to the transaction. Here’s a look at what most invoices will include:

For local currency invoices, simply mention:

The exact date when the invoice was issued
The invoice number
The contents or services supplied
Address of the company or individual you are billing
The National Registration Identity Card (NRIC) number (Also used as a tax number by the IRMB)
The net amount in MYR
The payable SST in MYR
The terms of the contract

For clients in foreign countries, you must mention the payable tax in MYR. Make sure the exchange rate applied is the latest issued by Malaysia’s Central Bank on the date of the invoice.

Tax In Malaysia

Value Added Tax (VAT) known as Sales and Service Tax (SST) in Malaysia, was introduced on September 1, 2018, in order to replace GST (Goods and Services Tax). The fixed tax rate in Malaysia is 6%.Some types of goods and services can be exempt from this tax, while others are taxed at different rates.

Invoice template FAQs

What is an invoice template?

What do you write on an invoice in Malaysia?

Include the following elements on each invoice you create:

Your business contact information
The invoice number assigned
The date the invoice is being issued
The government-issued National Registration Identity Card (NRIC)
Your terms of payment
Clear descriptions of the goods or services you’re billing against in MYR
The amount of tax payable in MYR

Beyond these important requirements, you can adjust your invoices to meet the needs of your business.

How do I send an invoice to the Clients?

How can I keep track of sent invoices?

Do invoices need to be numbered in Malaysia?

Yes, it is important for your invoices to have a sequential number on them. Plus, numbering your invoices makes it easy to track payments and keep your accounting records straight. Numbered invoices help ensure that your business income is properly documented when it comes time to pay taxes. Assign each invoice you issue with a unique invoice number, and document the invoice number directly on the invoice and in your records.

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