Free Invoice Templates

Whether you’re a freelancer or a small business owner in Malaysia, there’s a free invoice template to suit your specific needs. Create and send professional invoices as a PDF, in Excel or as Google sheets, or in Microsoft Word or Google docs.

Get tips on what to include on your invoice according to what you do, and how to use professional Invoicing Software to get paid faster through online payments or credit cards. Also learn how to comply with Inland Revenue Board Of Malaysia (IRBM) regulations.

Manual invoices vs. invoice software

QuickBooks Online Invoicing Software

• Get paid fast with payment-enabled invoices. Add an optional “Pay Now” button to invoices, so your customers can pay directly online with a variety of payment methods, including debit cards, wire transfers, and credit cards.
• With our innovative software, you can track outstanding invoices on your phone and get alerts when your invoices are viewed and paid.
• In addition, send payment reminders to your customers from within QuickBooks Online. On top of that, you can automate the invoice sending process at your set schedule. Customer information is automatically pulled in, making prep simple.

Manual Invoices

• Unlike automated invoices, manual invoices may involve more steps to issue, and for customers to complete payments. It involves manual entry of customer calculation and sale information. Plus, it needs to be tracked and monitored manually. 
• Manual follow-up for payment reminders and past-due payment notifications might eventually end up with late payments, leading to cash flow problems. With QuickBooks invoicing software you can avoid this potential hassle, and also keep track of the Sales and Services Tax (SST) when invoicing Malaysian consumers and clients.

Invoice Requirements in Malaysia

It is key to follow the correct invoicing format for your clients in Malaysia. Before sending an invoice to a client in Malaysia, make sure it includes the information necessary for the recipient to record and pay it.

At a minimum, you’ll need to describe the goods or services provided, the cost in Malaysian ringgit (MYR), dates and times, and any other critical data points that bring transparency to the transaction. Here’s a look at what most invoices will include:

For local currency invoices, simply mention:

• The exact date when the invoice was issued 
• The invoice number
• The contents or services supplied
• Address of the company or individual you are billing
• The National Registration Identity Card (NRIC) number (Also used as a tax number by the IRMB)
• The net amount in MYR
• The payable SST in MYR 
• The terms of the contract

For clients in foreign countries, you must mention the payable tax in MYR. Make sure the exchange rate applied is the latest issued by Malaysia’s Central Bank on the date of the invoice. 

Tax In Malaysia

Value Added Tax (VAT) known as Sales and Service Tax (SST) in Malaysia, was introduced on September 1, 2018, in order to replace GST (Goods and Services Tax). The fixed tax rate in Malaysia is 6%.Some types of goods and services can be exempt from this tax, while others are taxed at different rates.