0
DAYS
0
HOURS
0
MINS
0
SECS

Managing cash flow made easy

The Cash Flow Planner lets you manage your business finances, forecast your cash flow, and get actionable insights, in one place.

  • Overview

  • How cash flow works

  • Cash flow tips

    Effortlessly manage your business cash flow right in QuickBooks

    It’s an uncertain time for business, but the new cash flow planner can give you insight into your cash flow for the next 90 days. View an overview of your cash flow, and gaze into the future for your business by playing with future expense and income scenarios — without messing up your actual books.

    feature-1-IE

    Take control of your cash flow

    Sync your bank to gain insight into your cash flow. Discover ways to improve it, like chasing overdue invoices, and reviewing whether you really need those recurring expenses.

    feature-2-IE

    Gaze into your future

    See how your cash flow might look in the next 90 days, by playing with potential purchases, investments and income scenarios — without messing up your actual books.

    CF_Planner-IE

    See your cash flow projection

    Stay prepared by forecasting money-in and money-out transactions over 30 and 90 days. Your data imports and syncs automatically for up-to-the-minute cash flow analysis, without multiple spreadsheets.

    • Gaze and play with your business’ future using the 90 day cash flow planner.
    • Run and export reports including profit & loss, and balance sheet.
    • Share a summary of your books with your accountant.

    What is the Cash Flow Planner?

    The Cash Flow Planner is an interactive tool that forecasts cash flow, the money going in and out for your business over the next 90 days. It looks at your financial history to forecast future money in and money out events. You can also add and adjust future events to see how certain changes affect your cash flow without impacting your books.

    You also have a Cash Flow Overview to get a picture of your cash flow position and take actions to improve it including:

    • Money In – Overdue invoices, open invoices, quotes
    • Money Out –  Overdue bills, open bills and other recurring expenses.

    To view the Cash Flow Planner and Cash Flow Overview go to the Cash Flow left menu item on your dashboard:

    How does the forecast work? What data is included?

    The Cash Flow Planner chart uses historical data from your bank accounts connected to QuickBooks Online to forecast future recurring income and expenses. This includes categorised and uncategorised transactions. You can also manually include data to forecast cash flow by adding events that may occur in the future.

    The Cash Flow Planner chart does not include:

    • Credit card transactions
    • Transactions you’ve entered manually into QuickBooks
    • Multi-currency enabled files

    How do I add events for possible money in or money out?

    You can manually add events for potential income and expenses. For example, if you have a big sale coming up, add it as an event so it’s part of the forecast.

    Important: Events aren’t actual transactions and won’t affect your finances in QuickBooks.

    1. Select the Add Event button.
    2. Select Money in if the event is income, or Money out if it’s an expense.
    3. Give the event a name and enter an amount, then select Continue.
    4. Select the date when the event will occur.
    5. When you’re done, select Save.

    To edit or delete an event:

    1. Select and open an event.
    2. Select the Date, Name, or Amount field, or change whether it’s Money in or Money out.
    3. When you’re done, select Save.

    Frequently asked questions

    I already use QuickBooks Online. Can I use this feature?

    Yes, the Cash Flow planner is available for all QuickBooks customers.

    I see a notification about overdue transactions in my planner. What does this mean?

    This refers to any unpaid QuickBooks Invoices or Bills for which the due/expected date is now in the past. Because these transactions will not show up in the Planner unless they have due dates or expected dates in the future, this notification will prompt users to update the expected date so that the transaction will show up as a future event in the Planner. Any changes to the expected dates will not change the due dates on the QuickBooks transactions.

    What is the Cash Flow Planner?

    The Cash Flow planner is an interactive tool that forecasts your cash flow, the money going in and out of your business. It looks at your financial history to forecast future money in and money out events. You can also add and adjust future events to see how certain changes affect your cash flow.

    You can change events in the planner without affecting or changing your books. This helps you make informed decisions about when to save, spend, borrow, and transfer money.

    How does the forecasting work? What data is included?

    The cash flow planner chart uses historical data from your bank accounts connected to QuickBooks Online to forecast future recurring income and expenses. This includes categorised and uncategorised transactions. You can also manually include data to forecast cash flow by adding events that may occur in the future.

    The cash flow planner chart does not include:

    • Credit card transactions
    • Transactions you've entered manually into QuickBooks
    • Multi-currency enabled files

    Note : If you disconnect a bank account, the data won't appear on the chart anymore.

    How can add events for possible money in or money out?

    You can manually add events for potential income and expenses. For example, if you have a big sale coming up, add it as an event so it's part of the forecast.

    Important: Events aren't actual transactions and won't affect your finances in QuickBooks.

    1. Select the Add Event button.
    2. Select Money in if the event is income, or Money out if it's an expense.
    3. Give the event a name and enter an amount, then select Continue.
    4. Select the date when the event will occur.
    5. When you're done, select Save.

    To edit or delete an event:

    1. Select and open an event.
    2. Select the Date, Name, or Amount field, or change whether it's Money in or Money out.
    3. When you're done, select Save.

    they have due dates or expected dates in the future, this notification will prompt users to update the expected date so that the transaction will show up as a future event in the Planner. Any changes to the expected dates will not change the due dates on the QuickBooks transactions.

    Does the cash flow planner automatically update? Does it save my manual input?

    The Cash Flow Planner does save all manual user input. If the user makes updates in both the Planner and outside of the Planner in the rest of QuickBooks Online, the Planner will use the last updated amount or date.  Here’s an example of how this works:

    • A customer creates a $100 invoice in QuickBooks. She will see this invoice with an expected amount of $100 in the Planner.
    • She edits the expected amount to be $90. Next time she visits the Planner, she will see the “due amount” is still $100 but the “expected amount” is $90. The Planner will assume she will receive $90 on the due date.
    • She then edits the invoice to be $110. Next time she visits the Planner, she will see the “due amount” is now $110 and the “expected amount” is $110. The Planner will assume she will receive $110 on the due date.

    What is cash flow management?

    Cash flow management is the process of monitoring how much cash is flowing in and out of your business over time. This helps you estimate how much cash will be available in future, and whether you’ll be able to cover expenses like overheads and staff.

    Cash flow management also helps you identify any potential cash shortfalls before they happen, so you can make adjustments accordingly. For example, if you know you’re going to be short on cash in a few months’ time, you might decide to run a special offer to boost sales and inject more cash into your business for when you need it.

    A cash flow statement can provide the insights needed to make necessary business adjustments – such as cutting expenses or seeking additional funding – to sustain positive cash flow.

    What is a cash flow statement?

    A cash flow statement is a spreadsheet or document showing where a business’ cash is being generated (cash inflows) and where it is being spent (cash outflows), over a specific period of time.

    A cash flow statement usually includes the following information:

    ●      Beginning cash on hand: The amount of money you have available at a particular period.

    ●      Cash receipts: All the money coming into your business, including sales, financing, interest income and any other income.

    ●      Cash payments: All the expenses associated with running your business, including cost of goods sold, operating expenses and other expenses.

    Formulas in the cash flow statement calculate your cash position by subtracting total business expenditure from total income including sales, loans, investments and all other cash streams.

    Download our free cash flow statement template

    What is a cash flow statement used for?

    A cash flow statement provides an overview of how much cash is available to a business over a specific period, and how that cash flow changes over time.

    Cash flow statements are important for analysing the liquidity of a business. They also provide the insights needed to make necessary business adjustments – such as cutting expenses or seeking additional funding – to sustain positive cash flow.

    What is annual cash flow?

    Most cash flow statements calculate cash flow over a period of a quarter or a month. Annualizing your cash flow converts the totals on your cash flow statement to a yearly amount. For example, if you have a quarterly cash flow statement, you could multiply it by four to see your annual cash flow.

    Annualized cash flow is only an estimation, because it assumes your cash flow stays the same over each period throughout the year. Your actual annual cash flow might differ, which is why it’s a good idea to monitor your cash position on a more regular basis.

Find the QuickBooks plan that’s right for you