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Using account registers in QuickBooks Online

by Intuit•161• Updated 2 days ago

Understand the function of account registers and how they track transaction history within your chart of accounts.

Overview

Account registers track transactions based on their source, listing an account's complete history and current balance. Collectively, all account registers make up your chart of accounts.

Tip: The terms "bank register" and "account register" refer to the same thing.

Functions of an account register

Account registers provide a detailed, transaction-level view of your books, allowing you to review everything about a specific account.

Within an account register, you can:

View all transactions associated with the account.
Edit, delete, or void existing transactions.
Filter accounts to locate specific transaction types.
Reconcile individual transactions.
Review reconciliation adjustments.

Registers to review

Most accounts have a register. Reviewing them regularly helps identify errors and simplifies the reconciliation process.

Bank
Credit Card
Fixed Assets
Other Fixed Assets
Other Current Assets
Long-term Liabilities
Other Current Liabilities
Equity

Note: Some accounts, such as Accounts Receivable or Accounts Payable, have registers that cannot be edited directly.

Transaction entry methods

Transactions appear in account registers through three primary methods:

Sales forms: Creating forms like invoices or expenses tracks the entire sales cycle and accounting.
Online banking: Connecting accounts allows QuickBooks to download transactions. These are added to registers after your review.
Direct entry: You can add transactions directly to certain account registers for quick changes during review.