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Add an account to your chart of accounts in QuickBooks Online

Learn how to set up your chart of accounts and add new accounts.

Chart of accounts is the nuts and bolts of your accounting. And it’s already set up and customized for you. But if you need new accounts to keep track of your transactions, you can always add more. We’ll show you how.

Tip: Moving from QuickBooks Desktop or have another QuickBooks Online company? Save time by moving your existing accounts instead.

Add a new account

  1. Go to Settings ⚙, then select Chart of Accounts.
  2. Select New to create a new account.
  3. In the Account Type ▼ dropdown menu choose an account type.
  4. In the Detail Type ▼ dropdown, select the detail type that best fits types of transactions you want to track. Learn more about detail types.
  5. Give your new account a name. You can use the info under the detail type to add a name that fits.
  6. Add a description.
  7. If you’re adding a sub-account, select Is sub-account and then enter the parent account. If you need help, learn more about parent accounts and subaccounts.
  8. In the When do you want to start tracking your finances ▼ dropdown, choose when you want to start tracking the transactions:
    • Select Today if you want to start tracking transactions today. In the Account Balance field, enter the balance of the account as of today. Enter
    • Select Other if you want to pick a specific date to start tracking transactions. In the Select a date field, enter the date you want to start tracking the account in QuickBooks. In the Account Balance field, enter the balance of the account for the date you pick.
  9. Select Save and Close.

Tip: Keep your chart of accounts simple. Learn how to organize your accounts into parent accounts and subaccounts.

You can also add accounts when recording a check, bill, or other transaction. While you're in an open form, select in the Category column, then + Add new.

If you see a usage limit message

This means you've reached the maximum number of accounts you can add with your QuickBooks plan. If you have accounts you no longer use, make them inactive so you can add more. Learn more about usage limits.

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