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Intuit

Setup to print checks

Printing checks is quick and easy in QuickBooks Online. You can use three different methods to print your checks.

Note: We can only guarantee compatibility with checks specifically designed for QuickBooks Online. Check out the Intuit Market to find checks designed exclusively for QuickBooks.

Method 1: Select a check type and print a sample

  1. From the left menu, select Expenses.
  2. Choose Print Checks.
  3. At the bottom of the page, select Print setup.
  4. Select the type of checks you have: voucher or standard.
    Note: Depending on your region, there may only be one type available.
  5. Load blank paper into your printer. You'll print on blank paper first, so that if you need to correct alignment, you won't waste actual checks.
  6. Select View preview and print sample, then choose the Print icon.
  7. Place your print sample on top of a blank check page and hold both of them up to the light. If the information lines up in the correct areas of the blank check, you can now print checks without further setup. If not, go to Method 2: Set up Adobe Reader.

Method 2: Setup Adobe Reader

  1. Download the latest version of Adobe Reader, or update it, if you're already using it. This will control printing checks in QuickBooks Online.
  2. After downloading, installing, or updating Adobe Reader, set it as the default PDF viewer for your browser.
  3. Print another sample using the steps you used in Method 1, if this doesn’t work, proceed to Method 3.

Method 3: Fine-tune alignment

  1. On the Print checks setup window, select No, continue setup at the bottom right, twice until you get to Fine-tune alignment page.
  2. Drag the grid inside the large square to the place where it appears on your printout. QuickBooks Online will figure out how to adjust the alignment.
    Note: QuickBooks Online uses the numbers on the vertical and horizontal to figure where exactly to print the check amount. These numbers change whenever you drag the grid.
  3. After adjusting the grid, print another sample using the steps you used in Method 1 then check the alignment again. Continue to fine-tune until the alignment is OK.
  4. Select View preview and print sample in the lower left,  and choose Print icon at the top right.
  5. After the sample is printed on plain paper, hold it up to the light against a check and see if the alignment is correct.
  6. If you still need to do some fine tuning, close the sample and then go back to the grid to make adjustments, then print a fresh sample.
  7. Select Finish Setup when your sample’s alignment looks correct.
  8. Apply the following changes:
    Note: Changes should apply to most printer versions – make changes for the options you see below.
    1. Page Scaling: set to None
    2. Auto-Rotate and Center must not be checked.
    3. Make sure that Choose Paper Source by PDF size is check.
    4. If you’re using Adobe Acrobat, these options are slightly different:
      1. Under Page Size & Handling
        • Select Actual Size
        • Select Choose paper source by PDF size
      2. Under Orientation
        • Select Auto portrait/landscape

For additional questions related to printing paychecks, pay stubs, and forms, proceed to Troubleshoot printing paychecks, pay stubs and forms.

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