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Intuit

Print paychecks and pay stubs in Online Payroll

Learn how to print paychecks on a QuickBooks-compatible paper check or pay stubs on plain paper in QuickBooks and Intuit Online Payroll.

If you pay employees through paper checks, you can print them out using your payroll product. You can also invite your employee to view and print their pay stubs in QuickBooks Workforce.

We’ll show you how to print out your employees’ paychecks and pay stubs in your payroll product.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

Step 1: Set up your printing preferences

  1. Go to Settings ⚙️, then select Payroll settings.
  2. In the Printing section, select Edit ✎
  3. Select how you’d like to print your paychecks or pay stubs.
    1. Pay stubs on plain paper
    2. Paycheck on QuickBooks-compatible check paper: Select the type of QuickBooks voucher you have (paycheck and 1 pay stub or paycheck and 2 pay stubs). Then select Align check* to set up the alignment.
  4. Select Save.

*If you want to print paychecks on QuickBooks-compatible check paper, make sure your checks and stubs are aligned when you print them. Select Align check and follow the steps provided on your display.

Contact us to set up your printing preferences.

  1. Go to Setup.
  2. Select Paycheck Printing.
  3. Select how you’d like to print your paychecks or pay stubs.
    1. Preprinted QuickBooks-compatible voucher check stock: Select the type of QuickBooks voucher you have (2 stubs or 1 stub). 
    2. Blank check stock: Select the type of QuickBooks voucher you have (2 stubs or 1 stub). 
    3. Plain paper stubs 
  4. Select OK.
  5. If you’ve selected Preprinted QuickBooks-compatible voucher check paper, you’ll be asked to set up the paycheck alignment. Follow the steps provided on your display.

Step 2: Print paychecks or pay stubs

  1. Go to Payroll, then Employees.
  2. Select Paycheck list below Run payroll.
  3. Select the paycheck you want to print. You can select Filter▼ to change the Date range or Employee.
  4. In the Action column, select Print.
  5. A preview of the paycheck or pay stub opens. Select the printer icon to print.
  1. On your Homepage, select View Paycheck List.
  2. Select the paychecks you want to print, then select Print.
  3. A preview of the paycheck or pay stub opens. Select the printer icon to print.
  1. Go to Payday, then select Paycheck List.
  2. Select the paychecks you'd like to print, then select View & Print.
  3. A preview of the paycheck or pay stub opens. Select the printer icon to print.

If you run into an error while printing paychecks or pay stubs, check out Troubleshoot printing paychecks, pay stubs, and forms to learn more.

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