I'm trying to reconcile an employee expense reimbursement in the Transactions screen without doubling up the transaction created when it was paid during payroll

Hi there,

Do you have the option to 'match' the transaction at all?

Or 'find match' from the transaction screen?

Thank you,

Kay.

I can select "Find match" however there are no matching transactions.

Quickbooks is telling me I need to select "Payroll Clearing", however I don't think I'll receive the GST credit for the expense if it is allocated to the clearing account.

Hi usernick1,

Welcome to Quickbooks Community. 

Payroll clearing is the payment account used to reconcile the net payment amount of the payroll to the transaction from your bank account. Transactions cannot be mapped to bank accounts directly so the recommended way is to use a "clearing" account and then reconcile the bank transaction against the clearing transaction in the journals. 

Here is how Adding Expense Transaction in Online Banking - Payroll Clearing Account

To match the payments made for Payroll:

1. Go to the Banking menu or Transactions menu.
2. Select the bank account you use for paying employees, then find the transaction.
3. Select on the transaction, then select the Add radio button.
4. Choose expense for the transaction type, then assign the account as Payroll Clearing.
5. Add out of scope for the Tax code, then select Add on the far right (beside Split).

This will create a transaction to debit the bank account and credit the Payroll Clearing Account.  The two primary reasons to use a payroll clearing account are enhanced security and more efficient reconciliations and analyses.

Also, employees earn wages or salaries, which are recorded in the general ledger under wage expense. If you’ll record the employees wage under the wage expense, it will duplicate your wage expense.

For a better understanding of payroll chart of account, you may check on this article link.

Hope this answers your question. Feel free to reach out again if you have other questions.  

Nona