Sub Suppliers - how to pay multiple suppliers to a parent supplier - Central Billing

nortsandcrosses · ‎February 02, 2022

Seeking Advice Please.

Newsagent - Has multiple various supplier bills that are received and entered into QBO under each supplier name. Newsagent is billed from Newsxpress Central Billing once a month for all these supplier bills.

I can't see that you can have sub-suppliers. So seeking advice on best way to pay these supplier bills in one payment so that it matches the Central Billing Invoice.

Current workaround

Created a 'Central Billing Clearing' Bank Account

Create Bill under supplier name

Click paid straight way to the 'Central Billing Clearing' Account

When Central Billing is paid, categorise to 'Central Billing Clearing' Account

Is there a better way? 🙏

IntuitSheila · ‎February 02, 2022

Hi nortsandcrosses,

At the moment adding a sub-supplier in QuickBooks Online is unavailable in the current set of features.

In the meantime, you can continue using the workaround you're using to record the Bill and Bill Payments. Just make sure you're using the clearing account to post the payment to the correct bank account and accounts payable.

Also, we'd recommend reaching out to your accountant too to get more accounting advice on how to record the transaction. This is to avoid messing up your books in QuickBooks Online.

You can also check this article to learn more on how to Enter bills and record bill payments in QuickBooks Online.

Feel free to post here in the Community if you have other questions. We'll be sure to get back and assist you.

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Sub Suppliers - how to pay multiple suppliers to a parent supplier - Central Billing

Sub Suppliers - how to pay multiple suppliers to a parent supplier - Central Billing