Undeposited funds account

I'm here to help you record those transactions so it will lower your Undeposited Funds account, @Lucy2022.

You can create an expense transaction for the cash you've used for your business. Then use the Undeposited Funds account as a source account so it will lower the balance.

Here's how:

1. Select + New. Then select Expense.
2. Select the vendor iin the Payee field
3. In the Payment account field, select the Undeposited Funds account to pay for the expense.
4. In the Payment date field, enter the date for the expense.
5. In the Payment method field, select how you paid for the expense.
6. In the Tags field, enter the preferred label to categorize your money.
7. In the Category details section, enter the expense info. 
8. Enter the Amount and Tax.
9. Select Save and close.

See this article for more information: Enter and manage expenses in QuickBooks Online.

I've also included these articles that explain when to enter a transaction and how to customise your sales forms:

• Learn the difference between bills, cheques, and expenses in QuickBooks Online
• Customise invoices, quotes, and sales receipts in QuickBooks Online

We're just here in the Community if you need anything else. Have a great day, @Lucy.