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WMW
Level 1
posted
‎March 29, 2024 10:32 AM
last updated ‎March 28, 2024 4:32 PM

Help with employee Pay Runs with part annual leave, part hours worked, part unpaid leave

Alright, so to me the pay run layout is a major pain, but that aside.

I have an employee that worked some hours for the week, and has taken the remainder of the week off. Annual leave amount is less then then the remaining amount of standard hours, so part would be unpaid leave. 

I.e

Worked 5 hours

Annual leave accrued is 20 hours

Unpaid leave would be 15 hours(40hr weeks), so total they should be paid is 25hrs, and 15 hours to be unpaid

Each time I input this I have to keep inputting numbers to make the total annual leave amount taken match whats accrued which is an absolute pain. Its ok to do when theres enough annual leave to cover a full week but seems hard to calculate when theres the remaining 15 hours of a full week unpaid. It always a juggle trying to get it right to have the total amount to pay match what they have worked and have built up in annual leave

 

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1 Comment 1
IntuitSheila
Level 8
a month ago

Help with employee Pay Runs with part annual leave, part hours worked, part unpaid leave

Hi WMW,

 

I understand the feedback you've shared regarding the pay run layout in QuickBooks Online Payroll. Let me provide some information on how you can set up and pay unpaid leave for your employees. First, let's check the payment set up for your unpaid leave category. Here's how:

 

  1. Under the Payroll tab click on Payroll Settings.
  2. Click on Leave Categories.
  3. Select the Unpaid leave category.
  4. Scroll down to Payment section.
  5. Set it to Custom and choose Don't deduct hours and then on the second field set to Transfer hours to unpaid sick leave.
  6. Click on Save.

 

Then, on the pay run creation page select Actions and choose Take leave to select Unpaid leave category.

 

If you still need further help with paying your employee, I recommend contacting our Customer Care Team. That way, they can further check your payroll and leave settings. 

 

Post again in the Community if you have further questions about QuickBooks Online. Have a great day!

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