If you do not have an Advanced Payroll Subscription, you can still pay employees their RDOs. You can do this in two ways:
Scenario 1: Entering earnings lines in a pay run.
To enter RDO/TIL via a pay run you need to set up two things:
1. RDO/TIL Leave Category
2. Pay Category (so that leave can be both taken and accrued)
Once you have completed the above step, you need to add leave:
- Create a payrun
- Open the employee's details up by clicking on the arrow next to their name.
- Then in the bottom right hand corner you will notice a button called "Actions"
- Select the "accrue leave" option and simply add the hours you want to accrue for that employee to the leave type, i.e RDO or Time in Lieu.
In order to TAKE LEAVE simply do the same as above but, instead select "take leave". Then select the leave that is to be taken i.e. RDO or Time in Lieu.
Scenario 2: Entering RDO/TIL via Timesheets
If using timesheets:
- You will also need to set up work type for the RDO/TIL actions.
- Firstly, you need to create one work type for 'Ordinary Hours'
- Then create another work type for 'RDO/TIL accrual' (which is set to 'accrue leave' for your RDO leave category).
- Your employees would then fill in the RDO/TIL accrual time manually when they enter their timesheets
- These timesheets would then be approved and imported into a pay run and RDO/TIL will accrue according to the amounts specified in the timesheets
In order to take RDO/TIL if you are using timesheet:
- An employee can submit a leave request, if the want to take RDO/TIL
- Once you have received their request, you can approve it and apply it to the payrun.
If there is no leave request, you can select the 'actions' button within a pay run and select 'take leave'.
