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buff_it
Level 1

Lodging a nil pay run

I have a casual employee, that sometimes does not have wages in a pay week.  How do i deal with this? Do i create a pay run for that week? Do i have to lodge with the ATO?  I did try to lodge a nil pay run but it says ' the pay event cannot be lodged as there is no employee attached' even though I added the employee. Thx in advance

Solved
Best answer December 30, 2021

Best Answers
IntuitSheila
Level 6

Lodging a nil pay run

Hi buff_it,

 

If the pay run is unfinalized you can delete and recreate the pay run. If you don't want to delete the pay run, you can edit the rate per hour to 0 so that the pay run becomes a zero.

 

When you re-create the pay run, make sure to select and adjust the period ending date of the pay run, and the start date should adjust automatically.

 

Message us back if you have additional questions about your pay run. 

 

 

 

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5 Comments 5
IntuitSheila
Level 6

Lodging a nil pay run

Hello buff_it,

 

Thanks for posting in the Community!

 

You can create an empty pay run and then lodge the pay event to the ATO after finalising the pay run. Let me guide you how:

 

  1. Click on the Employees tab.
  2. Click on New Pay Run.
  3. Fill out the Pay schedule, pay period start, ending date and pay date.
  4. Tick the box for Create pay run with empty pays.
  5. Click on Create.

Once done, this will create the pay run with zero earnings for all employees under the pay schedule selected. And then, you can lodge the pay run to the ATO.

 

If the employee is still not showing on the pay event, check if the employee is not set to closely held employee and if the previous pay event the employee was not se to Is final. Here's how to check closely held employee:

 

  1. Click on the Employees tab, and then select the employee name not showing on the pay event.
  2. Click on Pay Run Defaults, and then scroll down to the area showing Closely held employee field.
  3. If the employee is set to closely held, make sure to select Report employee each pay run as the reporting method.
  4. Click on Save.

Then, go back to the pay event and click on Actions, and click on Refresh data.

 

For more information about lodging the pay event, you can check these handy articles below

 

 

Feel free to reply to this post if you need more help with QuickBooks Online Payroll. I'll be sure to get back and help you. Have a nice day!

 

buff_it
Level 1

Lodging a nil pay run

Thank you that is great, going forward.

I do however have a pay run that is unfinalised (dated 19 Dec), can i update this to be an empty pay?  Or do i delete this and re -do?  Keeping in mind i have a pay run (dated 26 Dec) after that one that has figures on it.

IntuitSheila
Level 6

Lodging a nil pay run

Hi buff_it,

 

If the pay run is unfinalized you can delete and recreate the pay run. If you don't want to delete the pay run, you can edit the rate per hour to 0 so that the pay run becomes a zero.

 

When you re-create the pay run, make sure to select and adjust the period ending date of the pay run, and the start date should adjust automatically.

 

Message us back if you have additional questions about your pay run. 

 

 

 

wang2
Level 1

Lodging a nil pay run

After I've Tick the box and created pay run with empty pays, the system won't allow me to lodge STP to ATO. Pop up message: this pay event cant not be lodge because there are no employees included.

IntuitAika
Intuit

Lodging a nil pay run

Hi wang2,

 

Thanks for posting in the Community. 

 

If an employee is a closely held employee, we'll need to check if a reporting period is selected on the employee's profile. Let me show you how to do this.

 

  1. Go to Employees tab.
  2. Select an employee.
  3. Select Pay Run Defaults
  4. If Closely held employee is selected on STP income types, choose the correct reporting method. 
  5. Select Save.

For more detailed information, you can check on these articles: 

 

Lodge Single Touch Payroll (STP) events for closely held employees

Create and lodge a quarterly pay event for closely held employees

 

Feel free to drop a comment below if you need further assistance. Have a great day!