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shereey
Level 2
posted
‎October 02, 2020 02:11 PM
last updated ‎October 01, 2020 9:11 PM

Payroll posting to General Ledger

Most of our employees work across different locations so when we process a payrun, we reallocate their earnings to these different locations.  (i.e change each line from their posted timesheet)   This works fine when posting to the general ledger - all good.

My question refers to the superannuation that is attached to that persons earnings, is that split in the same proportion of location as the earnings?  (Is QBO that clever?)  Or is the superannuation just posted 100% to their primary location?

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1 Comment 1
Steven_Product Champion
QuickBooks Team
QuickBooks Team
‎October 02, 2020 04:27 PM

Payroll posting to General Ledger

Hi shereey, 

 

To get this done, within your payroll's Chart of Accounts you want to look at creating Location Specific Accounts. These types of accounts are used to override the primary accounts for transactions at a given location and separate the expenses by line item to a location instead. For example, if we look in this payroll article here, and scroll down under the heading Location Specific Account, you can see that when you map your General Ledger accounts you want to ensure you tick Split by Location. This way the payroll journal you export to QuickBooks will write a separate transaction line for your new Location Specific Account and for your own reporting, for example when you would run say an Transaction Detail by Account Report you could filter to break down by the locations where that super was earned in. . 

 

 

You just need to make sure that your Location Specific Accounts, if you are going this direction, are first created within your QuickBooks Chart of Accounts, e.g. a Superannuation Expense (1 or 2) account. As it would be a new account to track these expenses. When you are finished you will want to return to the payroll system and import your account(s). Which you can do via the steps below: 

 

  1. Select the Employees tab
  2. Select Payroll Settings, then select Chart of Accounts on the left-hand side
  3. Once on this where you can see some drop down menus, you want to select in the top right Import Accounts
  4. Tick your newly created location specific account, and click the green Add button down the bottom.
  5. It is important as well after you've now select your new account, to tick the option of Split by Location
  6. This way the system will delineate the calculations and allocate them by locations, and then processed this way through your payroll journal into QuickBooks. 

 

Once you've saved these changes you can do a test by either finalising a pay run or export a payroll journal to QuickBooks, to check that the payroll journal is reflecting these new locations in the Locations column within the journal. If you are still unsure by these, steps of have any follow questions you are always welcome to get in touch with a friendly support staff by clicking here.

 

Hope this helps, 

 

-Steven

 

 

 

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