United States United Kingdom Australia Canada (English) Canada (French) France Singapore South Africa Global Ireland
cancel
Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for 
Search instead for 
Did you mean: 
4G Expo
Level 2
posted
‎December 05, 2019 10:12 PM
last updated ‎December 05, 2019 3:12 AM

Salaried employee using timesheets to track hours

I am setting up a new company in QBO.  I have 2 salaried employees.  I can set up the salaries ok, but one of the employees needs to use timesheets to track their hours.  These hours are not always billable, but I need to keep track of them.

 

Problem is, everytime they enter a timesheet, and I create a payroll, their timesheet hours, as well as their salary is calculated and added to the pay run.

 

What I would like to do is to have them enter their times as normal via timesheets, but not have these hours added to the pay run.  Even if the hours are shown, the value for them could be $0.00, and their salaried hours paid instead.

Reply
3 Comments 3
JonpriL
Moderator
Moderator
‎December 05, 2019 11:02 PM

Salaried employee using timesheets to track hours

Hello there, @4G Expo!

 

You have the option to invite your employee as a user with time tracking access. This way, their hours worked will not be billed every time they enter it via timesheet. I'm here to help you accomplish this.

  1. Go to the Gear icon.
  2. Under Your Account, select Manage Users.
  3. Click Add user.
  4. Select Time tracking only.
  5. Enter your employee's name and email address.
  6. Click Save.

In addition, here's an article you can read to learn more about how you can add your employee as a user: 

In case you need some related article in managing your account, you can always visit our Help Articles hub for reference.

 

It'll be always my pleasure to help if you have any other concerns. Please let me know by clicking the Reply button and leaving a comment down below.

Reply
4G Expo
Level 2
‎December 05, 2019 11:23 PM

Salaried employee using timesheets to track hours

Thanks for the reply.

I can see how this can work, however it has it's limitations, in that I can't compare the job costs against the roster.

At one point, I did have the timesheet hours appear in the pay run, with a $0.00 value against them, and only the salaried amount being payable. But now, cannot find the setting, or combination of settings, to make this happen again.

 

Possibly another way for me to explain it, is a site supervisor, that is rostered to shifts, and attends site, but is on a fixed salary.  I need them to be an employee, and not another user in the system. 

Reply
MariaSoledadG
QuickBooks Team
QuickBooks Team
‎December 06, 2019 12:45 AM

Salaried employee using timesheets to track hours

Hi 4G Expo,

 

You'll have the option not to approve the timesheets of your employees so you can manually calculate and enter your employee's fixed salary. Let me share a few information and help you correctly enter your employee's timesheets.

 

When your employee enters timesheets, you need to approve them to let this flow in the pay run. 

 

You can skip approving timesheets. This way, you can manually enter the correct amount of your employee's fixed salary. 

 

Also, you'll have the option to select what your employees can do with their timesheets under the Employees Portal Settings page. I have attached a screenshot for your guide.

 

Please check this article for more information about payroll: WorkZone - Timesheets.

 

Keep me posted if you need anything else. I'd be glad to help.

 

 

Reply