cancel
Showing results for 
Search instead for 
Did you mean: 
Anthony James - Product Champion
Level 3

What is stand down employees and how can I manage in the payrun?

What is stand down employees and how can I manage in the payrun?

Solved
Best answer April 08, 2020

Best Answers
Anthony James - Product Champion
Level 3

What is stand down employees and how can I manage in the payrun?

Due to current situation COVID 19, you may have to stand down some of your employees. This involves stoppage of work for which the employer can't be held responsible, including severe and inclement weather or natural disasters. During a stand down period the employer does not need to pay the employee. The employee, however, still needs to have their leave accrued during that period.

 

Please follow the steps below to manage the stand down of employees in the pay run:

 

A.) Create a pay category that can be used to pay for stand down.
1.      Go to payroll settings
2.      Select pay category
3.      Add a new one and name it as “ stand down”
4.      Ensure you tick the "Accrues leave" checkbox.
5.      Save.

B.)     Automating the hours for stand down
1.      Click on the name of the employee
2.      Click on pay run defaults
3.      Deselect the "Pay these earnings by default in a pay run" and click save. This will ensure they are not automatically being paid in the pay run.
4.      Go to pay rate
5.      Enter the number of hours for the employee
6.      Set the rate to zero.
7.      Tick “show in pay run”
8.      Save.

Note: When you create the pay run this would automatically be added, making sure that it accrues the leave.

For more information, you may visit Fair Work Ombudsman.

View solution in original post

6 Comments 6
Anthony James - Product Champion
Level 3

What is stand down employees and how can I manage in the payrun?

Due to current situation COVID 19, you may have to stand down some of your employees. This involves stoppage of work for which the employer can't be held responsible, including severe and inclement weather or natural disasters. During a stand down period the employer does not need to pay the employee. The employee, however, still needs to have their leave accrued during that period.

 

Please follow the steps below to manage the stand down of employees in the pay run:

 

A.) Create a pay category that can be used to pay for stand down.
1.      Go to payroll settings
2.      Select pay category
3.      Add a new one and name it as “ stand down”
4.      Ensure you tick the "Accrues leave" checkbox.
5.      Save.

B.)     Automating the hours for stand down
1.      Click on the name of the employee
2.      Click on pay run defaults
3.      Deselect the "Pay these earnings by default in a pay run" and click save. This will ensure they are not automatically being paid in the pay run.
4.      Go to pay rate
5.      Enter the number of hours for the employee
6.      Set the rate to zero.
7.      Tick “show in pay run”
8.      Save.

Note: When you create the pay run this would automatically be added, making sure that it accrues the leave.

For more information, you may visit Fair Work Ombudsman.

LenMil
Level 1

What is stand down employees and how can I manage in the payrun?

Hi,

I followed the steps for adding stand down and accrued leave which works. But ‘stand down’ doesn’t appear on the payslip. Can you show ‘stand down’ as a title on the payslips? Thank you 

IntuitAika
Intuit

What is stand down employees and how can I manage in the payrun?

Hi LenMil,

 

I'd be glad to help you on how to show 'Stand down' pay category on your pay slip.

 

  1. Go to Employees tab.
  2. Select an employee.
  3. Select Pay Rates.
  4. On Stand Down pay category, tick Show in Pay Run.
  5. Then click on Save.

Feel free to drop a comment below if you have any other questions. Have a nice day! 

KV9
Level 1

What is stand down employees and how can I manage in the payrun?

I am having same problem with stand down hours not appearing on payslip.  I have clicked on both the employee pay section and payroll settings in payroll category section as suggested and still nothing appearing.

KV9
Level 1

What is stand down employees and how can I manage in the payrun?

I tried this also and also making sure in the payroll settings under the pay category section for stand down that the do not show on payslips was also unticked.

The payslip still does not show the standard earnings line with the relevant hours and $0 rate??

 

IntuitSheila
Level 7

What is stand down employees and how can I manage in the payrun?

Hi KV9,

 

Thanks for joining in this thread.

 

It's good to know you were able to set up the stand down pay category and pay rate. The Stand Down pay category has a $0 pay rate assigned to it, the stand down pay category will not appear on the pay slips.

 

If you want the employee to know that this is a stand down pay period or pay slip, you can add a note on the pay slip. Here's how:

 

  1. Click and open the pay run.
  2. Click on the Pay run actions button.
  3. Click on a Add message.
  4. Select a specific employee on the pay run, and add your message in the Notes field.
  5. Enter your message to the pay slip.
  6. Click Save.

You can read more information here about Managing the stand down of employees in the pay run.

 

Feel free to send a reply in this thread if you need more help with QuickBooks Online Payroll. Have a nice day!