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Detail Types in your Chart of Accounts – Australia Specific

A common question that arises especially from many bookkeeper and accountant users is “which Detail Type applies to which account type, and how do I know which one goes where when I’m importing a Chart of Accounts?”.

 

Within QuickBooks Online, and within the Chart of Accounts structure, you will see there are three main fields:

  1. Account Type
  2. Detail Type
  3. Account Name

The Account Type and Account Name are reasonably straight-forward, but the Detail Type can be a little confusing. All three fields are compulsory when you’re setting up and/or importing a Chart of Accounts or adding a new account.

 

This article gives you all of the possible Detail Types (AU Specific) separated by Balance Sheet, Income Statement, and Account Type.

 

Refer to the below table to learn more about Detail Types. 

 

BALANCE SHEET

Account Type

 

Detail Types Applicable

Accounts receivable (A/R)

 

Accounts receivable (A/R)

     

Current assets

 

Accounts receivable

   

Allowance for bad debts

   

Assets available for sale

   

Development Costs

   

Employee Cash Advances

   

Inventory

   

Investments - Other

   

Loans to Officers

   

Loans to Others

   

Loans to Shareholders

   

Other current assets

   

Prepaid Expenses

   

Retainage

   

Undeposited Funds

     

Cash and cash equivalents

 

Cash and cash equivalents

   

Cash on hand

   

Client trust account

   

Money Market

   

Rents Held in Trust

   

Savings

   

Transaction

     

Fixed Assets

 

Accumulated depletion

   

Accumulated depreciation on property, plant and equipment

   

Buildings

   

Depletable Assets

   

Furniture and Fixtures

   

Intangible Assets

   

Land

   

Land

   

Leasehold Improvements

   

Machinery and equipment

   

Other fixed assets

   

Vehicles

     

Non-current assets

 

Accumulated amortisation of non-current assets

   

Assets held for sale

   

Deferred tax

   

Goodwill

   

Intangible Assets

   

Investments

   

Lease Buyout

   

Licences

   

Long-term investments

   

Organisational Costs

   

Other non-current assets

   

Security Deposits

     

Accounts payable (A/P)

 

Accounts Payable (A/P)

     

Credit card

 

Credit Card

     

Current liabilities

 

Accrued liabilities

   

BAS Payable

   

Client Trust Accounts - Liabilities

   

Current Liabilities

   

Current Tax Liability

   

Current portion of employee benefits obligations

   

Current portion of obligations under finance lease

   

Dividends payable

   

Federal Income Tax Payable

   

Income tax payable

   

Insurance payable

   

Line of Credit

   

Loan Payable

   

Other current liabilities

   

Payroll Clearing

   

Payroll liabilities

   

Prepaid Expenses Payable

   

Rents in trust - Liability

   

Short term borrowings from related parties

   

Sundry debtors and creditors

     

Non-current liabilities

 

Accrued holiday payable

   

Accrued non-current liabilities

   

Bank loans

   

Debts related to participating interests

   

Liabilities related to assets held for sale

   

Long term borrowings

   

Long-term debt

   

Notes Payable

   

Other non-current liabilities

   

Shareholder Notes Payable

   

Staff and related accounts

     

Owner's equity

 

Accumulated adjustment

   

Dividend disbursed

   

Equity in earnings of subsidiaries

   

Opening Balance Equity

   

Ordinary shares

   

Other comprehensive income

   

Owner's Equity

   

Paid-in capital or surplus

   

Partner Contributions

   

Partner Distributions

   

Partner's Equity

   

Preferred shares

   

Retained Earnings

   

Share capital

   

Treasury Shares

 

INCOME STATEMENT

Account Type

 

Detail Types Applicable

Income

 

Discounts/Refunds Given

   

Non-Profit Income

   

Operating grants

   

Other Primary Income

   

Other current operating income

   

Own work capitalised

   

Revenue - General

   

Sales - retail

   

Sales - wholesale

   

Sales of Product Income

   

Service/Fee Income

   

Unapplied Cash Payment Income

     

Other income

 

Dividend income

   

Interest earned

   

Loss on disposal of assets

   

Other Investment Income

   

Other Miscellaneous Income

   

Other operating income

   

Tax-Exempt Interest

   

Unrealised loss on securities, net of tax

     

Cost of sales

 

Cost of Sales

   

Cost of labour - COS

   

Equipment rental - COS

   

Freight and delivery - COS

   

Other cost of sales - COS

   

Shipping, Freight and Delivery - COS

   

Supplies and materials - COS

     

Expenses

 

Advertising/Promotional

   

Amortisation expense

   

Auto

   

Bad debts

   

Bank charges

   

Charitable Contributions

   

Commissions and fees

   

Cost of Labour

   

Distribution costs

   

Dues and Subscriptions

   

Entertainment

   

Equipment rental

   

External services

   

Finance costs

   

Income tax expense

   

Insurance

   

Interest paid

   

Legal and professional fees

   

Loss on discontinues operations, net of tax

   

Management compensation

   

Meals and entertainment

   

Office/General Administrative Expenses

   

Other Miscellaneous Service Cost

   

Other current operating charges

   

Other external services

   

Other selling expenses

   

Payroll Expenses

   

Project studies, surveys, assessments

   

Promotional Meals

   

Rent or Lease of Buildings

   

Repair and maintenance

   

Shipping and delivery expense

   

Shipping, Freight, and Delivery

   

Staff costs

   

Sundry

   

Supplies and materials

   

Taxes Paid

   

Travel

   

Travel expenses - general and admin expenses

   

Travel expenses - selling expense

   

Travel meals

   

Unapplied Cash Bill Payment Expense

   

Utilities

     

Other expense

 

BAS Roundoff Gain or Loss

   

Depreciation

   

Exchange Gain or Loss

   

Other Expense

   

Penalties and settlements