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Team member settings and permissions in QuickBooks Time


  • Some permissions can be set company-wide from Company Settings. See: About Company Settings. The following steps are found in individual team member permissions are set in team member Details (My Team).
  • Only account administrators and managers can adjust permissions for a team member.
    • When a team member is made a manager in QuickBooks Time, they can adjust permissions for their group or crew only.

To access team member Details, go to My Team, and select a team member.

  • General: Name, contact information, pay information (visible for admins only), and group assignment.
  • Permissions: User type and what a team member can see and manage. See below for more detailed information.
  • Jobs: Jobs or customers under which a team member can clock in or out.
  • Time Off: Types of time off that a team member can submit.
  • Overtime: Settings that determine overtime calculations.
  • Location: Requirement that GPS must be turned on for the team member to clock in.
  • Notifications: Clock in/out reminders and notification method(s).


Default user types:

There are four default user types that determine permission levels. After selecting a user type, adjust individual permissions as necessary.

  • Administrator: All permissions
  • Payroll Manager: View timesheet reports for all team members and Approve timesheets for all team members
  • Custom: None
  • Worker: None

Additional permissions settings:

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