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How to find duplicate invoice, estimate, or cash memo numbers

If you need to check for duplicate expenses (cheque, bill, etc.) numbers:

  1. Go to Expenses and select Expenses
  2. Select the No. column to sort it.
  3. When the Expenses populate, it toggles the numbers in ascending and descending order.
  4. Check for duplicates.

If you need to check for duplicate sales (invoice, cash memo, etc.) numbers:

  1. Go to Sales and select All Sales.
  2. Select the No. column to sort it.
  3. When the Sales populate, it toggles the numbers in ascending and descending order.
  4. Check for duplicates.

There's another way to run a traditional report in QuickBooks Online for this information:

  1. Select Reports from the left menu.
  2. Enter Customer Balance Detail in the search bar.
  3. Select Customise at the top.
  4. Set Transaction Date to All Dates.
  5. Now, select the Sort drop down arrow.  Change Sort by to Num and select if you want Ascending or Descending order.
  6. Select Run Report.

You can do the same for expenses:

  1. Select Reports from the left menu.
  2. Enter Supplier Balance Detail in the search bar.
  3. Select Customise at the top.
  4. Set Transaction Date to All Dates.
  5. Select Run Report.
  6. Now, select the Sort drop down arrow.  Change Sort by to Num and select if you want Ascending or Descending order.
  7. Select Run Report.

This will give a list of all invoices, cash memo, cheques, etc., listed in numerical order.

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