How to adjust Purchase Order Number

You can customize the purchase order number, user71610.

There's an option for you to that. However, you'll need to manually add your own transaction number every time you create PO. If left blank, QuickBooks Onlline automatically assigns the number for you.

Here's how:

1. On the Purchase Order window, click the Gear icon.
2. Check the box for Custom transaction numbers, then click X to close.
3. You'll now see the PO no. box, enter desired number.
4. Click Save.

Check this article on how to run PO reports: https://community.intuit.com/articles/1775674.

If there's anything else I can be of help, you can always come back to this post.

How do you set up auto-populating Purchase Order numbers in Quickbooks desktop?

I'm here to assist you today, @CHRISTACOX.

To clarify, may I know if you're using the US version of QuickBooks Desktop (QBDT)?

If so, the purchase order (PO) number will auto-populate based on what you've entered. Let's say you create PO 001, the program will automatically display 002 in the No. field.

Let me show you how:

1. Go to the Vendors menu.
2. Select Create Purchase Orders.
3. Choose the vendor name.
4. Enter the necessary information including the P.O number.
5. Once done, click Save and Close.

I've also added this resource to guide you enter a purchase order in QuickBooks Desktop: Create purchase orders.

Additionally, you may want to learn how to receive inventory with or without a bill in QuickBooks Desktop. 

That should do it. Let me know if you need further assistance in managing vendor transactions in QuickBooks. I'm always here to assist. Have a great rest of the day. 

I tried the way you mentioned "change purchase order number". I do manually put the PO number that I want, but the problem is, if I keep the PO no. box empty, QB doesn't assign any PO no. for me. it just leaves PO no. empty. but I do need a PO no. there.

My email address is [email address removed].

 I tried the way you mentioned "change purchase order number". I do manually put the PO number that I want, but the problem is, if I keep the PO no. box empty, QB doesn't assign any PO no. for me. it just leaves PO no. empty. but I do need a PO no. there.

My email address is [email address removed]

It's nice to see you being part of the Community, @connie.

I appreciate you following my colleague's direction above to modify Purchase Order No. Since it won't auto-populate, I'll share some troubleshooting steps we can perform.

After selecting the Custom transaction numbers, you should be able to enter your number preference and have QuickBooks automatically fill in the field the next time you create the PO. 

To fix the issue with your PO no. field, let's isolate this by using a private browser or incognito mode. It doesn't retain local files that affect the system's performance. 

Here are the keyboard shortcuts you can use according to the browser you're using:

• For Firefox, press Ctrl + Shift + P
• For Chrome, press Ctrl + Shift + N
• For Safari, hold down Command + Shift + N

From there, create a Purchase Order to check if the PO no. auto-fills. If so, you'll need to clear the browser's cache to start with a clean slate. You can also use other supported browsers as alternatives to verify it's not a webpage issue.

You'll want to read about copying an estimate onto a purchase order. It includes the steps you can do if you're unable to copy some of the items over to the purchase order.

See this article for a complete guide to linking an accepted purchase order to a transaction for your supplier: Add purchase orders to expenses, bills, or cheques in QuickBooks Online.

Please know that I'm just a reply away if you need any further assistance handling purchase orders. It'll be my pleasure to help you with any vendor-related concerns you may have.