Showing results for 
Search instead for 
Did you mean: 
Level 1

How to adjust Purchase Order Number

Hi, I want to know how to adjust Purchase Order Number,because now it comes auto.


How to adjust Purchase Order Number

You can customize the purchase order number, user71610.


There's an option for you to that. However, you'll need to manually add your own transaction number every time you create PO. If left blank, QuickBooks Onlline automatically assigns the number for you.


Here's how:

  1. On the Purchase Order window, click the Gear icon.
  2. Check the box for Custom transaction numbers, then click X to close.
  3. You'll now see the PO no. box, enter desired number.
  4. Click Save.

Check this article on how to run PO reports:


If there's anything else I can be of help, you can always come back to this post.

Level 1

How to adjust Purchase Order Number

How do you set up auto-populating Purchase Order numbers in Quickbooks desktop?

QuickBooks Team

How to adjust Purchase Order Number

I'm here to assist you today, @CHRISTACOX.


To clarify, may I know if you're using the US version of QuickBooks Desktop (QBDT)?


If so, the purchase order (PO) number will auto-populate based on what you've entered. Let's say you create PO 001, the program will automatically display 002 in the No. field.


Let me show you how:


  1. Go to the Vendors menu.
  2. Select Create Purchase Orders.
  3. Choose the vendor name.
  4. Enter the necessary information including the P.O number.
  5. Once done, click Save and Close.



I've also added this resource to guide you enter a purchase order in QuickBooks Desktop: Create purchase orders.


Additionally, you may want to learn how to receive inventory with or without a bill in QuickBooks Desktop. 


That should do it. Let me know if you need further assistance in managing vendor transactions in QuickBooks. I'm always here to assist. Have a great rest of the day.