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Level 1

Preparer for journal entries in QBO

For Quickbooks Online, are we able to see who is the preparer of the Journal Entries?



1 Comment
Joesem M
QuickBooks Team

Preparer for journal entries in QBO

Hello there, @char8.


QuickBooks Online(QBO) keeps track of your activities in the Audit Log, you can see who prepare and made changes to your books and what they did.


QuickBooks records the following in the audit log:


  • The date of any change to your books.
  • The name of the user who made the change.
  • The type of change or event.
  • The name of any customer or vendor related to the change.
  • Any original transaction date and amount.

Only users with full access rights will be able to view the Audit history. Here's how:


  1. Go to the Gear icon ⚙and select Audit Log.
  2. Click Filter.
  3. Use the fields on the Filter panel to choose the appropriate UserDate, or Events filter to narrow the results.
  4. Hit Apply.

The audit log will show you 150 records at a time, you can select View in the history column to open the audit history. 


To learn more about the process, please click this article: Use the audit log in QuickBooks Online.


For your "How do I" questions, you can refer to our Help Articles for QuickBooks Online.


Please feel free to post again or leave a comment should you need anything else. Take care.