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Fix incorrect pay period dates on paychecks

by Intuit•64• Updated 1 month ago

Learn how to fix incorrect pay period dates in QuickBooks Online Payroll and QuickBooks Desktop Payroll.

In QuickBooks Payroll, the pay period listed on paychecks may be incorrect. This can be caused by an incorrect payroll schedule, running an unscheduled payroll by mistake, or entering the incorrect dates during paycheck creation.

If it's because of incorrect payroll schedules, check out Set up and manage payroll schedules to fix them.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

Edit pay period dates on paychecks

QuickBooks Online Payroll

For a better experience, open this article in QuickBooks Online. Launch side-by-side view

Once the paycheck has been created, you can’t edit the pay period. Here are your options:

If the paycheck is direct deposit and is already processed, or the paycheck is a paper check

Contact us for help changing your pay period dates. Note: this won't change the dates on the paper check unless you reprint the check.

If the direct deposit paycheck has been created but not yet processed

You can try to delete the paycheck then recreate it with the correct pay period.

QuickBooks Desktop Payroll

QuickBooks Desktop Payroll Assisted

You can only edit pay period dates on paychecks that aren’t sent to Intuit. If the paychecks were sent with an incorrect pay period date, enter the correct pay period in the memo field.

Edit the memo on paychecks that have been sent to Intuit

Go to Employees, then select Edit/Void Paychecks.
In the show paychecks from and through, enter the paycheck date.
Select the paycheck that has the incorrect pay period and double-click to open.
In the Memo field, enter the correct pay period dates such as, "Correct pay period 11/01-11/15."
Select Save & Close.
Select Yes to record your changes.
Repeat the steps for additional incorrect paychecks.

Edit pay period dates on paychecks that HAVEN’T been sent to Intuit

Go to Employees, then select Edit/Void Paychecks.
In the show paychecks from and through, enter the paycheck date.
Select the paycheck that has the incorrect pay period and double-click to open.
Select Paycheck Detail.
In the Review Paycheck window, enter the correct pay period dates.
Select OK.
Select Save & Close.
Select Yes to record your changes.
Repeat the steps for additional incorrect paychecks.
Send your payroll information and direct deposit paychecks to Intuit.

QuickBooks Desktop Payroll Basic, Standard, and Enhanced

You can edit the pay period dates on paychecks that were created incorrectly.

Go to Employees, then select Edit/Void Paychecks.
In the show paychecks from and through, enter the paycheck date.
Select the paycheck that has the incorrect pay period and double-click to open.
Select Paycheck Detail.
In the Review Paycheck window, enter the correct pay period dates.
Select OK.
Select Save & Close.
Select Yes to record your changes.
Repeat the steps for additional incorrect paychecks.

QuickBooks Desktop Payroll AssistedQuickBooks Desktop Payroll BasicQuickBooks Desktop Payroll EnhancedQuickBooks Desktop Payroll StandardQuickBooks Online Payroll CoreQuickBooks Online Payroll EliteQuickBooks Online Payroll Premium

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