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Intuit

Incorrect pay period dates in QuickBooks Desktop Payroll

In QuickBooks Desktop Payroll, the pay period listed on paychecks may be incorrect. This can be caused by an incorrect payroll schedule, running an unscheduled payroll by mistake, or entering the incorrect dates during paycheck creation.

QuickBooks Desktop Payroll Assisted:

You can only edit pay period dates on paychecks that have not been transmitted to the payroll service. Paychecks that have been sent to the Payroll Service will have Green Lighting Bolts on them. Having an incorrect pay period on your paychecks will not negatively effect your tax payments or filings. Rather than void and recreate paychecks, you can manually enter the correct pay period in the memo field on a paycheck. Voiding and recreating paychecks can create a backdated payroll fee of $100 or additional amendment fees.

To edit the memo on paychecks that have been transmitted:
  1. In the QuickBooks Desktop menu, select Employees.​
  2. Select Edit/Void Paychecks.
  3. Find the paycheck/s that have the incorrect pay period and double-click the check to open.
  4. In the Memo field, manually enter the correct pay period dates. For example, "Correct pay period 11/01-11/15."
  5. Select Save & Close.
  6. Select Yes to record your changes.
  7. Repeat the steps for additional incorrect paychecks.
To edit pay period dates on paychecks that have NOT been transmitted:
  1. In the QuickBooks Desktop menu, select Employees.
  2. Select Edit/Void Paychecks.
  3. Find the paycheck/s that have the incorrect pay period and double-click the check to open.
  4. Select Paycheck Detail in the bottom right of the Paycheck Summary section.
  5. Change the dates in the top right Pay Period fields.
  6. Select OK.
  7. Select Save & Close.
  8. Select Yes to record your changes.
  9. Repeat the steps for additional incorrect paychecks.
  10. Transmit paychecks to Intuit.

QuickBooks Desktop Payroll Basic, Standard, and Enhanced:

You can edit the pay period dates on paychecks that were created incorrectly.

  1. In the QuickBooks Desktop menu, select Employees.
  2. Select Edit/Void Paychecks.
  3. Find the paycheck/s that have the incorrect pay period and double-click the check to open.
  4. Select Paycheck Detail in the bottom right of the Paycheck Summary section.
  5. Change the dates in the top right Pay Period fields.
  6. Select OK.
  7. Select Save & Close.
  8. Select Yes to record your changes.
  9. Repeat the steps for additional incorrect paychecks.

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