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dayana-mgikalrup
Level 1

Can I enter a bill when purchasing inventory items cash basis

I want to record inventory purchase bill without a vendor
3 Comments 3
Jovychris_A
QuickBooks Team

Can I enter a bill when purchasing inventory items cash basis

Entering bills without a vendor isn't possible in QuickBooks Online, @dayana-mgikalrup.

 

It will prompt you with a message that you must select a vendor to save the bill. I know this feature would be beneficial to help you record transactions without entering a vendor name at ease.

 

To add a vendor bill, you'll have to select a vendor from your vendor's list to save the transaction. This way, you can track them in your profit and loss report on a cash basis.

 

Here's how to record a bill:

  1. From the upper left, select + New.
  2. Choose Bill.
  3. From the Vendor/Supplier ▼ dropdown, select a vendor.
  4. Enter necessary details like TermsBill dateDue date, and Bill no. as you record the bill.
  5. From the Item details ▼ section, select the inventory item or choose + Add new.
  6. Enter the quantity and rate.
  7. Hit Save and close.

 

Once done entering the transaction, you can continue to record payments towards bills when you receive the inventory items.

 

If you wanted to trail your inventory items, here's what to do to enable this feature: Set up and track your inventory in QuickBooks Online.

 

Let me know if you have other concerns related to entering vendor transactions. I'm always available to help you. Have a great weekend, and stay safe!

dayana-mgikalrup
Level 1

Can I enter a bill when purchasing inventory items cash basis

Yes.Okay.But I want to record the inventories purchased from another country.so there is not only one bill to enter.That means I want to absorb all the costs incurred in shipping cost to inventory cost.

And also,when I pay for different vendors such as main supplier,freight service provider,government tax authorities..etc,It should be shown separately their due balances.

Can you do me solution in this situation?

 

Dayana 

 

MaryLandT
QuickBooks Team

Can I enter a bill when purchasing inventory items cash basis

Thanks for coming back to us and I'm here to help record your purchasing inventory in QuickBooks, dayana.

 

You can use the Cheque feature under Vendors as it lets you record expenses without a vendor name. You also have the option to adjust inventories without showing the amount. 

 

Please browse this link for more details: Adjust inventory quantity on hand in QuickBooks Online. For paying different vendors, you can enter a bill for your payables.

 

To incur all costs for the purchased items, make sure to add the product's cost and include the purchase tax when recording the item. Check out this link to learn how to track inventory products: Add inventory products in QuickBooks Online.

 

Stay in touch with me if you need more help with entering your inventory items. I'll be right here to provide the information that you need.