How to have sequentially numbered invoices that are synchronized with WooCommerce orders.

ghady · ‎May 26, 2020

I have a WooCommerce store where i am receiving orders which is Syn with quickbooks using myworks software. I however am having the following issues: - My WooCommerce orders are not sequentially numbered. -My quickbooks invoices are also not sequentially numbered. This is creating a lot of confusions. I would like to have a sequentially numbered orders with respective sequentially numbered invoices. On the other hand, I also have to invoice manually from quickbooks directly for orders I am not receiving via my woocommerce store. In this case the invoices numbers are also mixing up. I would appreciate helping me putting everything on the proper track. Thanks

BettyJaneB · ‎May 26, 2020

Hello there, @ghady.

I'd like to provide some insights on how the invoice number is being sequenced in QBO and get you pointed in the right direction to get this issue sorted out.

QuickBooks automatically assigns numbers to your sales forms, starting with 1001. That said, the succeeding numbers will depend on the digits that are used on your last transaction.

However, you have the option to modify it sequence by customizing them on your desired number. Please see this link to learn more about this process: How to change the invoice number on sales forms.

On the other hand, to help verify how the sequence of the invoice numbers for WooCommerce works, I recommend contacting their Customer Support Team. They'll be able to share additional insights regarding this matter and further isolate why you're not receiving orders from the WooCommerce store.

I'm also adding here that you can check out in case you need help with customizing sales forms in QuickBooks Online for your future transactions:

Know that you can always visit the Community if you have any other questions. I'll be right here to help. Take care!