cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
NEW Connect to DBS IDEAL direct bank feeds Click here
glouncrossltd-gm
Level 1

I have noticed an issue with duplicate invoices. The invoice number is not the same however the content of the invoices is identical.

I can see there are 2 invoices created in the audit logs less than 1 minute apart. The contents of the invoice are the same however the invoice number is different. 

We are certain on our end that we only created one invoice.

Could we be doing something wrong or is there a system error? 

Thanks

Liz
1 Comment 1
MichelleBh
Moderator

I have noticed an issue with duplicate invoices. The invoice number is not the same however the content of the invoices is identical.

Let me help you figure this out, Liz. This way, we can ensure that your customer transactions are always accurate. 

 

Do you only see duplicate invoices in the Audit log? If so, what type of user is indicated? You have nothing to worry about if you see the following users underneath as QuickBooks Online (QBO) creates particular users for some specific situations: 

 

  1. Online Banking Administration- This shows a change related to your connected bank accounts made automatically by QuickBooks.
  2. Support Representative- Displays changes made by a QuickBooks support consultant.
  3. System Administration

 

 

    4. Import Administration- There is an automatic change related to converting your data from the QuickBooks Desktop version. 

 

For more details, see this link: Use the audit log in QuickBooks Online.

 

But if the duplicate invoice is shown in the reports and one of your colleagues or assistants created it, I'd recommend deleting them. This way, your books will stay accurate. Let me show you how:

 

  1. Go to the Sales tab and select Invoices
  2. Locate the duplicate transactions.
  3. Click the small drop-down arrow under Action and pick Delete
  4. Hit Yes

 

Additionally, check out these articles below on how to send invoice reminders and record customer payments in QuickBooks: 

 

 

Please know that you're always welcome to comment below if you have other concerns or follow-up inquiries about monitoring your transactions in QBO. I'm just around to help. Take care always.