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Quick-Look FAQ: Inventory Management


Quick-Look FAQ: Inventory 


Learn how to set up, track and manage your inventory in QuickBooks Online Plus. 


How do I set up and track my inventory?


QuickBooks Online makes it easy to manage and track your inventory. Track what inventory you have on hand, get alerts when it’s time to restock, and see insights on what you buy and sell. You can also enter non-inventory products and services so you can quickly add them to your sales forms.

We’re here to help you get it all set up so you can get back to business. 


Quick-Tip: Inventory tracking is only available in QuickBooks Online Plus. If you don’t have Plus, upgrade your QuickBooks plan to start tracking your inventory. 


How do I add new inventory items?


You can add everything you buy and sell in your inventory into QuickBooks. QuickBooks will then update the quantity on hand for you. 

Learn how to add your inventory products in QuickBooks Online Plus.


Quick-Tip: If you are already keeping track of your products in a spreadsheet, save time and import all of them at once instead.

How do I adjust my inventory quantity on hand?


Once you have set up your inventory, we make it easy to manually adjust an item's quantity without recording a purchase or sale, to match what you have in stock.


Quick-Tip: Be very careful editing inventory adjustment entries. This can greatly impact your accounting. If you're not sure if you should do this, reach out to your accountant.


How do I track my services or non-inventory items?


We make it easy to track what you earn and spend on your product or services.  You can also enter these products and services you sell as items so you can quickly add them to sales forms. This gives you more detailed financial reports and helps you complete transactions faster.


What is FIFO and how is it used for inventory cost accounting?


FIFO (First in, First out)  is how QuickBooks helps track your inventory. QuickBooks Online will always consider the first units purchased (First In) to be the first units sold (First Out) and will adjust your assets and Cost of Sales (COS) accordingly whenever sales of inventory items are entered.

Don't see your inventory question posted here? Why not post a question in our Community Q&A. This is a quick way to get answers and start discussions with our knowledgeable team of QuickBooks Community experts, and other QuickBooks SMB and Accountant users.  

2 Comments 2
Level 1

Quick-Look FAQ: Inventory Management

1. Can I set cost price for inventory to be updated automatically after purchase invoice is entered?

Cost price varies every time you buy products these days.

I have hundreds of products in my inventory list. Changing cost price manually every time is simply not doable for me.

2. What is the quickest way to find a real cost of one inventory item?

3. How can I find out under what purchase invoice number an inventory item had been bought. That's to help me find out how much I've paid for an item

QuickBooks Team

Quick-Look FAQ: Inventory Management

Good day, @Andzeika.


It seems like a duplicate post. My colleague has already provided an answer for you. Please refer to this link:


Don't hesitate to drop by here in the Community if you have other questions. I'm always here to help.