Hi there, info1081.
I'll help record the excess payments and how to handle supplier balances.
I suggest recording the excess of 0.8 USD as supplier credits in QuickBooks Online.
Here's how:
- Select + New icon at the left corner.
- Choose Supplier Credit.
- From the Supplier field, select the appropriate supplier name.
- Enter the Date, Amount, and Account (the account used here is typically the original expense account on the original bill).
- Fill in the other necessary fields.
- Hit Save and close.
Once done, you'll have the option to use the supplier credit to a future transaction or to pay the bills. Please follow these steps:
- Click the Plus icon.
- Select Expense or Cheque. Note: Both Expense and Cheque recognise and record the expense. When you use Cheque, the transaction adds to the list of cheques that you can print.
- From the Choose a payee drop-down, select the supplier name.
- Leave the Ref/Cheque no, Date, Amount, and Memo fields blank.
- In the Add to Expense or Add to Cheque section, select Add for the outstanding bill and supplier credit.
- Hit Save and close.
For additional information, you can open this article: How do I handle supplier credits and refunds?.
You can also create a journal entry to offset the supplier credits. Before doing this, I recommend consulting an accountant to guide you in offsetting the amount and to assist you with the correct posting account to use. Then, you can refer to this article to see the detailed steps on how to perform JE: Resolve A/R or A/P balances on a cash basis Balance Sheet.
Please check this article on how you can run a report that reflects all payments made to suppliers: Run a report with supplier totals.
You're always welcome to post if you have any other concerns. Wishing you and your business continued success.
