Hello, Chipo. Since you confirmed that the currencies match, the error you’re encountering may not be related to currency at all. QuickBooks Online (QBO) often blocks a payment if there are slight mismatches in either the numbers or the dates.
In QBO, if the payment amount you entered is even a penny higher than the open invoice balance, or if the payment date falls within a locked or closed accounting period, the system will prevent you from saving it.
To help us pinpoint exactly what's going on, could you please provide the exact wording of the error message you are receiving? Additionally, what steps are you currently taking to record the payment (for example, are you clicking on +Create > Receive Payment)?
If you’re entering the invoice payment from the +Create button, I recommend trying to record the payment directly from the invoice itself. Open the existing invoice and click on the Receive Payment button.
Alternatively, if you have connected your bank account to QBO and the payment has already cleared your bank, you can match it directly from your bank feed instead of using the Receive Payment screen. To do this, navigate to Accounting > Bank Transactions, find the deposit in the list, and select Match (or Find Match) to link it to your open invoice. By completing the matching process, QBO will automatically create a corresponding receive payment transaction for you. Please note that, depending on your specific region and setup, your menu might be labeled as Bookkeeping > Transactions.
We're in the Community if you have updates or a reply whenever you are ready with those details asked earlier, and we will get this sorted out together.
