How to report billable expenses: Where is the report that produces a bill to the customer?

Hi, Acoduman. While there isn’t a single “bill” report that automatically produces an invoice, there are a couple of built‑in options you can use together to track billable expenses and convert them into invoices.

In QuickBooks Online, you can run the Unbilled Charges report to see all billable items and then create invoices by pulling them in from the Suggested billable expenses panel on the invoice screen.

Please also ensure the billable expense feature is turned on in your Account and settings before you start.

To run the Unbilled Charges report:

1. Go to the Reports menu.
2. In the search bar, type and select Unbilled Charges.
3. Review and adjust the report’s filters (date, customer, etc.) as needed, then run the report.

Once you’ve identified which expenses you want to bill:

1. Select New → Invoice.
2. Choose the appropriate customer.
3. On the right, look for the Billable expenses / Suggested transactions panel.
4. Select Add next to each billable expense you want to include on the invoice.
   
   

I’ll ensure this conversation remains open for future discussions.