Set up of VAT-accounts for The Netherlands

Hello there, @Hans de Wilde.

VAT accounts are created upon setting up sales tax and report the sales tax for every transaction. However, you can consider creating two different Tax agencies to achieve this. And I'd be glad to share a few details and help you from there.

Setting up VAT rates depends on how you will report it to the Netherlands tax agency. If the high and low rate is reported separately, you can create two different tax agencies. This way, you'll have GL-accounts used for each tax agency. 

Here's how to add tax rates:

1. In the Tax Centre, click Add Tax.
2. Select which type of tax rate you want to set up.
3. Enter the details of your tax rate.
4. Click Done.

Once done, QuickBooks will create a new VAT Suspense and VAT Clearing account and edit it to the name of the account you want to have. 

However, if the high and low rates are reported to one agency, you still have to create two tax agencies and group the tax rates. Here's how:

1. In the Tax Centre, click Add Tax.
2. Select Group Rate, then click Next.
3. Enter the Tax Code and Description.
4. Select the Tax Rate and where it applies to Net, Tax, or both.
5. Click Done.

I've got you an article for more details: How do I Set up Sales GST/VAT Rates and Use them on Forms? (International QBO).

You might also want to read these articles to know more about VAT rates:

• VAT Feature Update FAQ.
• Updating VAT in Your Account.

Please know that you can always get back to this post if you have any other questions. We're always here to help.

Hi Hans, do you know anywhere where is gives guidance on what to enter when adding a new tax rate?

There are many options I do not understand.

I am a UK based bookkeeper and have a new client based in The Netherlands so I need to set her up correctly.

Many thanks

Jono

Hello.

Allow me to step in and share with you the steps in adding a new tax rate in QuickBooks Online.

As referenced by my peer above, adding new rates for the Netherlands depends on how you report these taxes into the tax agency. If you need to report the taxes separately, you can create different agencies to allocate them accurately.

You can follow the steps below to add a new tax rate:

1. In the Tax Centre, select Add Tax.
2. Choose which type of tax rate you want to set up.
3. Enter the details of your tax rate. If you need help with this screen, select the help button (yellow question mark).
4. Select Done when finished.

Please be reminded that once you added the wrong tax rate, deleting it is not an option. You'll need to deactivate them and create a new one. For the steps in deactivating a tax rate, you can go through this article: How do I set up sales GST/VAT rates and use them on forms? (International QBO). Also, this will provide you more information on how to utilize your tax rates in QuickBooks Online.

I'm adding the following write-ups below. It provides more information about combining old rates in QuickBooks Online as well as handling tax rates for recurring transactions:

VAT Feature Update FAQ

Manage a tax rate change

Feel free to drop me a reply below if you have any other tax rate concerns. I'll be more than willing to lend you a hand.

Dag Hans,

Ik zag je mail van enkele jaren geleden, inzake de start met Quick Books.

Zijn jullie hier nog verder mee gekomen, inzake de BTW en Quick Books in Nederland?

gr

Edwin 

Thank you for chiming in this thread, @e.kriebel.

I'm always eager to help with your VAT concerns in QuickBooks Online. I'd like to know if you tried the steps outlined above. This way, I can provide other solutions to the issue.

Please know that you are always welcome to come to us again. Assisting you is my priority. Keep safe.

Hi Christine,   For the Dutch VAT we need to allocate per VAT code a separate ledger account.

I don't see how we could do this, QB combine all VAT booking to their default address BTW payable.   

Please explane: account type "non tracking" and liability.  (Account type expense will booked into the profit and loss BTW agency expense).  

As we do have the intention to implement QB into more countries on the EU mainland some support is welcome. May i suggest to arrange a remote meeting for the Netherlands (UK is already working with QB)

Hi there, @e.kriebel.

You'll need to contact our Customer Support Team to guide you allocate per VAT code to a separate ledger. They also have tools that can perform any changes in a safe environment.

To reach them, follow the steps below:

1. Tap the Assistant icon to open the QB Assistant window.
2. Enter the issue in the field box.
3. Click the Contact Support Team menu and then choose to Start a chat.
4. Enter your contact information.

You can utilize this link for reference about the new VAT feature and how you can automatically track your sales tax:

• VAT Feature Update FAQ.
• How do I set up sales GST/VAT rates and use them on forms? 

Feel free to click the Reply button if you have additional questions or concerns. I'll be around to answer them for you. Have a great day ahead.

Hi Joesem.

After more than 1 hour support, the QB support team could not implement the solution you suggested.

We would like to allocate the booked amounts of every VAT type to a unique ledger account, seems simple but all VAT is still booked on one ledger account.

Are there customers working with QB (incl VAT)  into the Netherlands, Belgium or Germany already?

gr